HR Assistant

Santa Ana, CA - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Position Summary:

The HR Assistant supports the Human Resources department by serving as the first point of contact for employee inquiries and ensuring timely accurate assistance. This role is responsible for timekeeping verification onboarding and offboarding support employee engagement coordination access control HRIS data entry and training performance tracking and administrative tasks that contribute to a positive and secure workplace culture.

Key Responsibilities:

Employee Support & Communication

Respond to employee questions regarding HR policies procedures and systems.
Provide prompt courteous and accurate assistance to employees.

Timekeeping & Attendance

Verify employee timecards for accuracy and completeness.
Review and validate manual adjustment forms for all timecard edits.
Manage absenteeism point tracking and reporting; notify supervisors of trends or thresholds.
Track and document disciplinary actions related to attendance and policy violations.

Onboarding Offboarding & Leave Management

Track completion of onboarding forms and ensure timely submission.
Manage onboarding and offboarding processes for employees including those on leave of absence.
Maintain accurate and confidential personnel files.
Assign and manage employee lockers and maintain locker records.

Badge & Access Control

Issue and manage employee ID badges including replacements and deactivations.
Administer the badge access control system including user setup access level changes and deactivation.
Conduct monthly audits of badge access verify access levels and complete required sign-offs to ensure compliance and security.

HRIS & File Management

Assist with data entry and updates in Workday including employee records job changes and organizational updates.
Maintain digital and physical HR files in accordance with company policies and compliance standards.
Provide basic Workday training and support to employees and managers including navigation self-service tasks and troubleshooting common issues.
Run weekly audit reports in Workday to identify incomplete items (e.g. onboarding tasks citizenship documentation).
Collaborate with appropriate stakeholders to resolve outstanding items in a timely manner.

Performance & Evaluation Tracking

Track completion of 90-day evaluations for new hires.
Ensure completion of observational rater assessments for all hourly employees.
Support tracking performance review completion and employee acknowledgement across the organization.

Employee Engagement & Culture

Lead the Fun Committee to plan and execute employee engagement activities.
Organize and manage employee events including logistics communications and feedback collection.
Maintain and update internal event postings and announcements.

Budget & Administrative Support

Prepare budgets for employee events and engagement activities for approval.
Track employee training participation and maintain training records.
Provide general administrative support to the HR team.

Other Duties

Participate in special projects assigned by HR leadership.

Qualifications:

High school diploma or equivalent required; associate or bachelors degree in human resources or related field preferred.
12 years of experience in an HR support or administrative role.
Strong interpersonal and customer service skills.
Excellent organizational skills and attention to detail.
Proficient in Microsoft Office Suite and HRIS/timekeeping systems (e.g. ADP Workday).
Experience with badge access control systems (e.g. Verkada) preferred.
Ability to handle sensitive and confidential information with discretion.

Position Summary:The HR Assistant supports the Human Resources department by serving as the first point of contact for employee inquiries and ensuring timely accurate assistance. This role is responsible for timekeeping verification onboarding and offboarding support employee engagement coordination...