Fiscal Manager, Human Services Department (Exempt)

Oakland, CA - USA

Yearly Salary: $ 172963 - 212374

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

The Position

The City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of its residents to this day. As public servants in one of the most diverse cities in the nation we strive to develop employees who understand the harm and impacts of systemic inequity to create lasting meaningful outcomes for everyone. Oakland strives to establish an environment that embraces the richness of culture community and individualism of employees.

Why join the City of Oakland Human Services Department

Are you looking to make a difference and have an impact on your community Come join the City of Oakland and become part of a diverse organization dedicated to the community and employees whom we serve!

We are recruiting a strategic and equity-focused individual to fill one Agency Administrative Manager position that will serve as the Fiscal Manager for the Human Services Department (HSD). Reporting to the Deputy Director the position supervises a team of eleven fiscal professionals to manage the nearly $100 million departmental budget with 200 employees providing critical community services from Head Start to Senior and Homeless Services.

The position is responsible for managing a complex budget composed of federal state and local grant funds as well as general purpose funds and revenue. This position is vital to ensuring compliance with relevant policies laws and regulations. The incumbent will oversee the management of annual audits for the Department and monitor grant deliverables and timelines.

This role is central to ensuring Oakland delivers critical services ranging from Head Start services to homeless support programs to residents who rely on them the most. The Fiscal Manager supports the Executive Team in monitoring expenditures and identifying opportunities to increase efficiencies and maximize the impact of resources on community services. This position also leads the departments two-year budget development process and contracting requirements.

Under general direction the Fiscal Manager uses operational decision making in the direction and coordination of support operations including the departments budget personnel and contracting function; plans organizes manages and directs the review and implementation of department projects; functions as the liaison for the department with other City departments and performs related duties as assigned.

We are looking for someone who is:

Analytical and data-driven. You will direct and manage a $100 million department budget; ensuring grant compliance and contracting requirements are met.
A strong relationship builder with excellent communication skills.You will have the opportunity to interface with diverse internal and external stakeholders. With this you will get to establish meaningful professional relationships and communicate with a variety of audiences.
Organized and detail-oriented. Due to the complex workload we are looking for someone who can manage a complex workload with strong time management skills.
An excellent and strong communicator. You will be conveying fiscal information to a variety of stakeholders; therefore excellent and strong communication skills are crucial.

What you will typically be responsible for:

Serving as the Directors chief fiscal advisor providing strategic guidance to ensure financial decisions align with the Mayor community and city council priorities.
Managing a complex budget composed of federal state and local revenues and ensuring compliance with the associated regulations and managing annual audits.
Overseeing the development of HSD fiscal procedures and policies.
Managing agency fiscal operations including accounts payable and receivable purchase orders loan servicing and loan accounts and review and development of fiscal policies and procedures and handling of funds.
Preparing and/or reviewing analytical reports prepared for the City Administrator City Council or commissions concerning agency affairs.
Directing and managing the preparation of the agency budget and reviewing subordinate division budget preparations.
Reviewing City Council agenda materials and staff reports.

Read the complete job description by clicking below:

Manager Agency Administrative

* Click on the link below to see a video on what its like to work for the City of Oakland!
Working for the City of Oakland

A few reasons you might love this job:

Your work will directly impact the Citys ability to provide important public services to a community with a rich and dynamic history.
You will play a pivotal leadership role in sustaining the Citys safety net programs during a period of unprecedented need.
You will work with people who are passionate about their work care about collaboration and like to have fun.
You will have excellent learning opportunities to grow and develop your administration skills and abilities.
As a full-service City Oakland will continually provide you with daily challenges and variety that keep things exciting.

A few challenges you might face in this job:

You will need to deliver results quickly while balancing multiple priorities.
You will navigate complex fiscal rules policies and funding requirements.
You will guide staff in understanding and applying policies and processes.
You will communicate with community partners grantees and vendors when delivering unexpected or difficult news.

Competencies Required:

Analyzing & Interpreting Data: Drawing meaning and conclusions from quantitative or qualitative data
Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships
Business Process Analysis: Defining assessing and improving operational processes and workflow
Coaching & Developing Others: Supporting others in stretching and expanding their capabilities
Equity & Inclusion: Ensuring fiscal decisions consider and address equity impacts.
Handling & Resolving Conflict: Managing interpersonally strained situations
Leadership: Guiding and encouraging others to accomplish a common goal
Legal & Regulatory Navigation: Understanding interpreting and ensuring compliance with laws and regulations
Managing Performance: Ensuring superior individual and group performance
Oral Communication: Engaging effectively in dialogue
Professional & Technical Expertise: Applying technical subject matter to the job
Professional Integrity & Ethics: Displaying honesty adherence to principles and personal accountability
Valuing Diversity:Appreciating the benefits of varied backgrounds and cultures in the workplace
Writing: Communicating effectively in writing

Minimum Requirements for Application

The following qualifications are guidelines as the appointing authority has broad discretion in filling positions in this classification.

Education:
A certificate of completion of a paralegal program or a degree from a postsecondary Bachelors degree from an accredited college or university in public or business administration accounting or related field. A Masters degree is desirable.

Experience:
Three (3) years of experience performing progressively responsible and complex administrative and managerial duties including a two years of supervisory experience.

Supplemental Information

This is an at-will position exempt from the provisions of the City of Oakland Civil Service Rules per Charter Section 902.

Applications received will beforwardedto the hiring department for further consideration.

Meeting the minimum qualification requirements may not result in further consideration only the most qualified candidates will be considered for this role.

Whatsin it for you

Work/Life Balance:37.5-hourwork weeks

15 paid holidays

Vacation:2 weeks per year minimum with the ability toaccruemore depending on public sector years of service

Retirement:CalPERS (California Public Employees Retirement System) with a pension formula of 2.5% @ 55 (for Classic CalPERS members) and 2% @ 62 for new CalPERS members. Classic Employees contribute 8% of pre-tax wages. The City of Oakland does notparticipatein Social Security

Health:The City of Oakland pays the full cost of employee and eligible dependent coverage at the Kaiser rate. Other plans include Anthem Blue Shield United Health Care and other HMO and PPOplans

Dental:Delta Dental full premium for employees and eligible dependents

Vision:VSP full premium for employees and eligible dependents

Sick leave:Employeesaccrue12 days peryear

Deferred Compensation:457(b) pre-tax plan and an after-tax ROTH 401(k) plan

Other benefits include a Flexible Spending Account Wellness Program Employee Assistance Program Tuition Reimbursement Life Insurance up to $200k & Employee Training.

Benefits described herein do not represent a contract and may be changed without notice. Additional information can be found at: Working for Oakland

*Please Note: Salary is negotiable within the defined range depending on qualifications. Furthermore benefits described herein do not represent a contract and may be changed without notice.

Applicantsare required tosubmitcriminal history information upon request after receiving a conditional offer of employment. If the requested information is notfinishedin a timely manner applicants will not qualify for further consideration and will be removed from the eligible list.

Disaster Service Workers

All employees are designated Disaster Service Workers through state and local law. Employeesare required tocomplete all Disaster Service Worker-related training as assigned and to return to work as orderedin the event ofan emergency.

How to Apply

Apply prior to the closing time of the job announcement and allow at least two to three hours tosubmityour application if you are a new user of the system.APPLICATIONS ARE ACCEPTED ONLINE ONLY.You may apply and view current openings by visiting our employment opportunities webpage at:

you do not have access to a computer there are computer stations available at any City of Oakland Public Library. There are also workstations at the Human Resources Management Department 150 Frank H. Ogawa Plaza 2nd Floor Oakland CA 94612. Workstations are available during regular business hours (normally 10:00 a.m. to 4:00 p.m.).

Our online application system is provided byGovernmentJobs. If you have problems while applying online please contactGovernmentJobsLive Applicant Support at between 6:00 AM and 5:00 PM Pacific Time Monday - Friday. You may also call the City of Oakland Human Resources Management Department during regular business hours at for information; however we are unable to provide technical support for the online application system.

For recruitment-specific questions pleasecontact Phyllis Turner at or Michelle Phillips at .

Required Experience:

Manager

The PositionThe City of Oakland is an equal opportunity employer that values workforce diversity inclusion and equity. Oakland has a long history of activism around issues of justice and equity. Both oppression and this resistance to oppression have shaped the citys historical roots and the lives of...