Rooms Experience Specialist (Part-Time) New York Hilton Midtown

The New York Hilton Midtownis looking for a part-time Rooms Experience Specialist to join our team.

Its all about location in NYC and New York Hilton Midtown places you right in the heart of the action. With over 1900 rooms and 150000 square feet of banquet space this property offers advancement opportunities terrific benefits and a space for you in the city that never sleeps!

The ideal candidate will have previous hotel experience preferably in sales marketing front office reservations availability to work in-person (this is not a remote role) availability to work Monday to Friday between the hours of 9am and 5pm experience using OnQ PassKey and Delphi.

Shift Pattern: Monday Friday 9:00am 5:00pm

Classification: Part-Time

Pay Range: $32.00 - $38.65 / hour

What are the benefits of working for Hilton

Hilton is recognized as the best hospitality workplace in the world and the #2 Worlds Best Workplace by Great Place To Work US and Fortune!

We support the mental and physical wellbeing of all Team Members so they can Thrivepersonally and professionallyin a diverse and inclusive environment thanks to innovative programs and benefits. Hilton offers its eligible team members a comprehensive benefits package including:

• Access to your pay when you need it through DailyPay

• Medical Insurance Coverage for you and your family

• Mental Health Resources

• Best-in-Class Paid Time Off (PTO)

• Go Hilton travel discount program

• Supportiveparental leave

• Matching 401(k)

• Employee stock purchase program (ESPP) - purchase Hilton shares at 15% discount

• Debt-free education:Access to a wide variety of educational credentials (ex. college degrees high school completion English-language learning digital literacy professional certificates and more)

• Career growth and development

• Team Member Resource Groups

• Recognition and rewards programs

*Available benefits may vary depending upon property-specific terms and conditions of employment and the terms of the collective bargaining agreement if applicable.

What will I be doing

As a Rooms Experience Specialist you would be responsible for managing both administrative and executive functions that support the Commercial Department. Acting as a key intermediary between customers and internal departments this role ensures seamless communication and coordination to deliver exceptional group and room experiences.

Specifically you would be responsible for performing the following tasks to the highest standards:

Guest & Client Communication

• Manage and direct all incoming emails to the Reservations team shared inbox and the Guest Services inbox ensuring timely professional responses.
• Act as a key intermediary between guests clients and internal departments by managing email and phone inquiries effectively.
• Liaise with third-party booking platforms (e.g. Expedia) to handle guest messaging and resolve inquiries.
• Answer high-volume incoming phone calls directing them appropriately or taking accurate detailed messages for follow-up.

Group Reservations and Inventory Management

• Oversee crew and airline reservation schedules and process airline reservations for all contracted airlines on a monthly basis
• Monitor and update airline inventory and schedules in R&I and related systems releasing or adjusting inventory based on room type changes or operational needs
• Create and maintain BTS FIT and non-group masters in OnQ to ensure accurate reservation data flow
• Participate in the NBC Alert process for multi-room bookings requiring manual handling
• Create and manage reservations for Sales and Executive Office requests as well as complimentary and house use stays
• Oversee suite booking management to ensure proper allocation and to prevent overbooking or suite shortages
• Verify and submit monthly inventory updates to HRCC for designated airline and crew accounts
• Monitor HGVC daily emails and handle inventory challenges not addressed by automated systems

Sales Groups & Catering Support

• Understand and work with sales contracts amendments and addendums to support accurate reservation processes
• Prepare room blocks guaranteed room letters group resumes and group information sheets
• Assist with the preparation of reports proposals forecasts information sheets and rooming lists related to group bookings and room inventory management

System & Software Proficiency

• Utilize industry-specific tools and software platforms including OnQ Passkey Group 360 GRIP GROW Delphi FDC R&I RMCC HRCC and others to streamline workflows track group bookings manage reservations and enhance operational efficiency
• Accurately log activities leads and reporting data in systems like Delphi FDC

Administrative Support & Collaboration

• Perform administrative tasks such as typing scanning printing filing and data entry related to sales and reservations
• Provide ongoing support for reports correspondence and operational documents
• Collaborate with HRCC Group & Tour team to process FIT reservations and resolve rate disputes or inquiries
• Partner with team members to support high-impact segments such as holiday bookings
• Complete additional administrative duties and special projects as assigned by the Director of Rooms Experience or Director of Event Experience

Organizational Skills

• Maintain acute attention to detail while managing multiple tasks in a fast-paced deadline-driven environment

• Prioritize tasks effectively demonstrating strong time management organizational skills and adaptability under pressure

#LI-LG1

EOE/AA/Disabled/Veterans

What are we looking for

Since being founded in 1919 Hilton has been a leader in the hospitality industry. Today Hilton remains a beacon of innovation quality and success. This continued leadership is the result of our Team Members staying true to our Vision Mission and Values.

Specifically we look for demonstration of these Values:

Hospitality - Were passionate about delivering exceptional guest experiences.

Integrity - We do the right thing all the time.

Leadership - Were leaders in our industry and in our communities.

Teamwork - Were team players in everything we do.

Ownership - Were the owners of our actions and decisions.

Now - We operate with a sense of urgency and discipline.

In addition we look for the demonstration of the following key attributes:

Quality

Productivity

Dependability

Customer Focus

Adaptability

What will it be like to work for this Hilton Worldwide Brand

One of the most recognized names in the industry Hilton Hotels & Resorts offers travelers a world of authentic experiences. Hilton remains an innovative forward-thinking hospitality leader by offering best-in-class products services and amenities to ensure that every guest feels cared for valued and respected. From inaugural balls and international award galas to business events and personal moments Hilton is where the world makes history closes the deal toasts special occasions and gets away from it all.

Hilton Hotels & Resorts is one of Hilton Worldwides ten market-leading brands. For more information visit .

If you understand the importance of upholding a brands reputation and what it takes to provide a globally recognized hospitality experience you may be just the person we are looking for to work as a Team Member with Hilton Hotels & Resorts.