Executive Assistant
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Job Location:
Glen Burnie, MD - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
Under limited supervision provides administrative support to multiple executives (VP SVP and above). Performs duties sometimes of a confidential nature that require comprehensive knowledge of the organizational policies and operations. Coordinates executive schedule tracks workflow ensures paperwork is completed efficiently and appropriate follow up is provided.
Primary Responsibilities
The following statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all job duties performed by personnel so classified.
- Manages and executes multiple projects at one-time as assigned by the Executives.
- Oversees and maintains an accurate calendar for the Executives schedules meetings/conference calls plans special events and screens requests from external customers to evaluate the critical nature of meeting requests.
- Prepares the Executives in advance of meetings and events by collaboratively reviewing the Executives schedule during one-one-meetings print and collate meeting materials and effectively communicate urgent issues directly to the Executives in a timely manner in order to keep them informed of any and all changes.
- Works closely with key hospital stakeholders to coordinate and execute conference room set up catering needs and audio/visual equipment support for the Executives meetings and events.
- Works closely with the Executives leadership team to provide administrative support and guidance on an as-needed basis.
- Acts as the Executives liaison to proactively address issues that arise within the Executives division coordinates necessary support from key stakeholders and serves as the point-person to facilitate the resolution of issues independently.
- Creates all necessary meeting materials and documents including but not limited to PowerPoint presentations Excel spreadsheets and graphs meeting agendas letters memorandums and email announcements.
- Addresses highly sensitive information with the utmost discretion professionalism and confidentially.
- Performs all other administrative functions including but not limited to receives and screens incoming phone calls greets guests and visitors in a warm and welcoming manner processes invoices for payment orders office supplies attends and takes meeting minutes proofreads documents for grammar and accuracy transcribes documents and recordings retrieves mail filing photocopying and coordinates travel arrangements in a timely and thorough manner.
Qualifications :
Education & Experience - Required
- High School Diploma or equivalent (GED)
- 5 years progressively responsible administrative/secretarial experience (including at least 2 years executive level administrative responsibilities) in a business professional setting.
Education & Experience - Preferred
- Bachelors or Associates Degree in Business Management/Administration Secretarial Sciences or related field.
Knowledge Skills & Abilities
- Demonstrated ability to problem-solve a wide variety of complex issues.
- PC literate with advanced proficiency in Microsoft Office Suite and Internet. Excellent typing and data entry skills are required.
- Highly effective verbal written and interpersonal skills to communicate effectively with external stakeholders medical staff colleagues patients and/or visitors to establish working relationships that foster quality customer service.
- Knowledge of and ability to understand procedures practices and policies and communicate administrative decisions to staff.
- Excellent filing and organization ability to prioritize own work and that of others.
- Ability to maintain confidentiality work under pressure handle multiple tasks and meet related deadlines.
- Ability to establish and maintain courteous and effective relationships and demonstrate sensitivity and awareness of customer needs.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Compensation:
- Pay Range: $27.44- 38.41
- Review the 2025-2026 UMMS Benefits Guide
Like many employers UMMS is being targeted by cybercriminals impersonating our recruiters and offering fake job opportunities. We will never ask for banking details personal identification or payment via email or text. If you suspect fraud please contact us at
Remote Work :
No
Employment Type :
Full-time
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- Personal Assistant Experience
- Microsoft Powerpoint
- Calendar Management
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
- Google Suite
About Company
When you come to the University of Maryland St. Joseph Medical Center, youre coming to more than simply a beautiful 37-acre, 218-bed suburban Baltimore, Maryland campus. Youre embarking on a professional journey that encourages opportunities, values a team atmosphere, and makes conv ... View more
