Administrative Assistant- Bertozzi Lab

Current HHMI Employees click here to apply via your Workday account.

We are currently looking for a Temporary Administrative Assistant to support operations of the lab of Dr. Carolyn Bertozzi at Stanford University in Palo Alto CA. In the 21st century explorations at the interface of chemistry and biology will spawn new medicines and diagnostics that improve human health technologies for probing natural biology and roadmaps for creating synthetic forms of life engineered to serve human needs. The Bertozzi labs research centers on creating new platform technologies that promote these endeavors as well as applying chemical approaches to study systems that elude more conventional methods of biological inquiry. Examples of technologies that drive their research are bioorthogonal chemistries site-specific protein modification methods and synthetic glycopolymers that emulate cell-surface glycoproteins. More information about the lab can be found here: the Temporary Administrative Assistant Role:
As the Administrative Assistant you must be someone who takes the initiative demonstrates follow-through strong problem-solving skills pays attention to detail and is able to work independently. You have strong experience with a demonstrated commitment to fostering a collaborative respectful fun teamwork-oriented environment. The individual must be a self-starter and proactive. The dynamic nature of this role requires that the ideal candidate has exemplary time management skills. The individual is expected to handle highly sensitive and confidential financial personnel and institutional information while exercising professionalism and discretion. This will be a Part time temporary role from 12/1/2025 to 4/30/2026 that will be in-person with expected hours of Monday-Friday from 11am-4:30pm.

What we provide:

• A vibrant and inclusive cultural environment.

• Place a high value on work life balance.

• Opportunity to contribute to cutting edge research.

• Opportunity to work in a diverse and motivating research environment including the opportunity to be part of the larger scientific community at Stanford University.

What youll do:

• Calendar management (schedule meetings requested by Carolyn lab members committee meetings company meetings).

• Travel management (booking travel submitting documents creating travel itinerary).

• Expense reimbursement (submit travel reimbursements to Stanford or other organizations).

• Office/lab support - onsite to help Carolyn and lab members with any ad hoc requests.

What you bring:

• Associates degree or equivalent combination of education and work experience is strongly preferred. A minimum of 4 years of increasingly responsible administrative and office experience is required.

• Energetic self-starter critical thinker who has a thoughtful approach to problem solving and the ability to independently resolve conflicts in schedules.

• Skilled in Microsoft Outlook Word and Excel.

• Knowledge and experience with budgets and maintaining financial records.

• Ability to recognize and safeguard confidential information.

• Writing organizational recordkeeping and interpersonal skills.

• Excellent time management analytical and customer service skills and a positive demeanor.

• Able to manage a broad range of responsibilities simultaneously while remaining flexible to handle changing priorities.

• Ability to work independently with minimal direction as well as part of a team.

#LI-LL1

Compensation and Benefits

Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission including competitive pay exceptional health benefits retirement plans time off and a range of recognition and wellness programs. Visit our Benefits at HHMI site to learn more.

Compensation Range

Pay Type:

HHMIs salary structure is developed based on relevant job market data. HHMI considers a candidates education previous experiences knowledge skills and abilities as well as internal consistency when making job offers. Typically a new hire for this position in this location is compensated between the minimum and the midpoint of the salary range.

HHMI is an Equal Opportunity Employer

We use E-Verify to confirm the identity and employment eligibility of all new hires.