Transaction Coordinator (Contract)
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Job Location:
Yearly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Posting: Transaction Coordinator Commercial Real Estate
Location: Vancouver BC
Employment Type: Full-Time In-Office Contract - Temporary maternity leave coverage (expected duration: 12 months)
Experience Level: 2 years in an administrative operations or transaction coordination role
Industry: Commercial Real Estate
About the Role
Were a high-performing commercial real estate team seeking a Transaction Coordinator to provide essential in-office administrative support to our group of three senior brokers two associate brokers and a marketing coordinator. This is a pivotal role that ensures our team runs efficiently professionally and collaboratively. Youll help us stay organized client-focused and ahead of deadlines.
What Youll Do
- Prepare and manage documents related to offers listing packages and deal execution
- Coordinate internal team schedules and client appointments
- Organize attend and document team meetings track action items and follow-ups
- Maintain document management systems and transaction records
- Liaise with lawyers clients municipalities and other stakeholders to gather or relay required information
- Assist with property research marketing coordination and compiling reports which include but is not limited to:
- Preparing closing documents and conveyancing packages for execution to law firms ahead of completion dates.
- Preparing internal accounting documents related to property transaction reconciliation.
- Organizing tracking creating and submitting internal agent commission invoices.
- Drafting various legal assets such as Letters of Intent Exclusive Listing Agreements Contracts of Purchase and Sale
- Confidentiality Agreements and bid summaries on an ad-hoc basis upon direction from the broker team for issuance to prospective parties.
- Utilizing extra-provincial data systems such as Sitewise Autoprop Salesforce (or other CRMs) BC Registry GIS sites SpinIIHost to collect documentation required for the preparation of brokerage-required compliance documents such as FINTRAC and BCFSA forms.
- Support our brokers with anything needed to move transactions forward smoothly
What Were Looking For
- Proven experience in an administrative or coordination role ideally in commercial real estate brokerage legal or project management
- Meticulous attention to detail and strong organizational skills
- Comfortable juggling multiple priorities with tight deadlines
- Excellent written and verbal communication
- Strong proficiency in Microsoft Office Google Workspace and CRM/project management tools
- Positive self-motivated and proactive mindset
$60000 - $65000 a year
The anticipated salary range for candidates who will work inVancouver BC Canada is $60000 - $65000 annual. The final salary offered to a successful candidate will be dependent on several factors that may include but are not limited to the type and length of experience within the industry education & Millichap is a multi-province employer and this salary range may not reflect positions that work in other provinces.
Why Join Us
Youll be part of a supportive team thats active across a diverse range of commercial asset classes and client relationships. We value reliability precision and initiative and youll play a key role in shaping the operational backbone of our success.
Interested
We may use artificial intelligence (AI) tools to support parts of the hiring process such as reviewing applications analyzing resumes or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed please contact us.
Required Experience:
IC
Key Skills
- Editorial
- Account Development
- Cardiac Surgery
- HR
- ACCA
About Company
Marcus & Millichap: #1 commercial real estate investment sales brokerage in North America, offering investment sales, financing, research and advisory services.
