Vehicle Maintenance Administrative Coordinator Vehicle Maintenance
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Job Location:
Denton, TX - USA
Yearly Salary:
$ 48514 - 56276
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Description
The Vehicle Maintenance Administrative Coordinator performs a variety of clerical and administrative work to support activities for the Vehicle Maintenance Division. Work involves comprising and maintaining various computerized files creating reports working in multiple inventories and files as well as preparing correspondence and reports. This position is also responsible for managing all aspects of the budget process for the division.
Examples of Duties
Records maintenance and repair work performed on individual vehicles and maintains inventory of fuel and oil supplies.
Manages the budget process; including researching pricing determining appropriate spending processing budget amendments overseeing budget compliance and compiling the yearly budget recommendations. Runs reports for budget pro to show progress for the previous budget year and forecast for the upcoming budget.
Advises Foreman and Mechanics of the budget; helps them set priorities for work orders repairs training and keeps them up to date on internal systems diagnostic tools and software.
Manages the development implementation and administration of the department records systems; oversees monitors and controls the quality of the data entry.
Coordinates billing for other departments to ensure their vehicles are inspected and repaired in a timely manner.
Files forms with TCEQ for the certification of the underground fuel tanks. This includes coordinating with other departments to get all the required information and signatures.
Communicates with vendors pertaining to equipment repairs/purchases and facility needs. Requests updates relays information to the appropriate party and obtains quotes.
Inputs fuel cards for all Denton County employees and sends monthly reports to each department reflecting fuel usage.
Manages the key cabinet and ensures that they are in order.
Orders all the office and shop supplies and processes all purchase requisitions.
Ensures all permits for the shop and facility are current.
Prepares the information on the equipment that is going to auction and checks in all the new vehicles for all departments.
Manages the timecards recording time off schedules on-call time etc.
Regular and punctual attendance required.
Performs other related duties as required.
Minimum Qualifications
High School Diploma or GED and a minimum of three years of construction administration experience; or an equivalent combination of education and related experience required.
Proficient in Microsoft programming (Word Excel PowerPoint etc.) required.
Supplemental Information
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Required Experience:
IC
Key Skills
- Time Management
- Microsoft Office
- Computer Skills
- Management Experience
- Microsoft Outlook
- Mechanical Knowledge
- CMMS
- OSHA
- Maintenance
- Property Management
- Supervising Experience
- Recruiting
