Budget Specialist

Raleigh, WV - USA

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Job Summary

Job Summary:
Reporting to the Vice President of Financial Operations/CFO. The Budget Specialist will provide financial
planning forecasting and budget oversight to strengthen Shaw Universitys fiscal management capacity. Working
closely with the Accounting Specialist this role will ensure effective resource allocation improve institutional
budgeting processes and provide departments and project directors with the tools and training needed to
manage budgets efficiently. The Budget Specialist will directly support institutional sustainability by aligning
financial planning with Shaw Universitys strategic priorities and compliance requirements.

Essential Job Functions:
Budget Development & Monitoring
Collaborate with project directors and administrators to develop and maintain accurate budgets for grants
and related institutional accounts.
Assist with monitoring budget-to-actual expenditures and providing monthly variance reports.
Identify and recommend corrective actions for budget deviations.
Financial Forecasting & Planning
Prepare financial forecasts to support strategic decision-making and long-term planning.
Conduct scenario analyses to anticipate financial impacts of enrollment trends procurement changes or
grant funding adjustments.
Grant Accounting Support
Assist with the tracking of restricted and unrestricted grant budgets to ensure proper allocation and timely
expenditure of funds.
Provide financial data for federal and institutional reporting.
Student Accounts Accounts Payable & Payroll Support
Partner with Student Accounts to forecast tuition and fee revenue for budget planning.
Coordinate with Accounts Payable and Payroll to ensure expenditure is budgeted and coded to
appropriate funding sources.
Procurement Integration
Work with Procurement staff to anticipate purchasing needs ensuring that resources are included in
budget forecasts.
Support cost-saving strategies through budget analysis tied to vendor contracts and procurement
practices.
Capacity Building & Compliance
Assist with training program directors and staff in budget monitoring forecasting and allowable costs.
Assist in drafting financial procedures manuals that institutionalize improved budgeting practices.
Other
Other duties as assigned.

Supervisory Responsibilities
None

Minimum Job Qualifications
At least 13 years of professional experience in budgeting financial analysis or accounting.
Experience working in higher education government or grant-funded programs preferred.
Demonstrated ability to prepare monitor and reconcile budgets across multiple funding sources.
Familiarity with federal compliance requirements
Proficiency in financial management systems spreadsheets and forecasting tools.

Education and/or Experience
Bachelors degree in Accounting Finance Business Administration or related field (Masters preferred).
23 years of professional experience in budgeting financial analysis or higher education finance.
Knowledge of GAAP nonprofit and fund accounting principles
Experience with financial forecasting variance analysis and multi-year budget development.
Strong analytical and reporting skills with attention to detail.
Proficiency with financial management software spreadsheets and ERP systems Jenzabar preferred.

Certificates Licenses or Registrations
None required

Other Competencies (skills abilities behavior)
Must have a philosophy that is consistent with the Mission Vision and Core Values of the organization. Vision
commitment and experience in achieving goals and pursuing excellence is critical. Strong oral and written
presentation skills. Ability to work well independently and as a member of a team. Excellence in organization
decision-making problem-solving and creating a collaborative environment. Ability to manage multiple projects
simultaneously. Must be able to read write and speak fluently in English.

Physical Demands
Ability to sit or stand for up to 8 hours/day. Some lifting (up to 25 pounds occasionally) bending and carrying.
The employee is regularly required to talk and hear and to use hands and fingers to handle or feel.

Required Experience: