Financial Aid Fiscal & Personnel Operations Coordinator

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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Financial Aid Fiscal & Personnel Operations Coordinator - Boca Raton FL.

Responsibilities:

• Oversees personnel administration manages office supplies and equipment coordinates office events and meetings and handles communication with clients and vendors. Requires the exercise of judgment and manages resources and addresses day-to-day operational needs.

• Supports all administrative functions of the office including but not limited to preparing Purchase Requisitions assuring compliance with university policies regarding usage and billing of telephone bills and other communication devices. Coordinates repair and maintenance of equipment submits Requests for Work Orders approves and reconciles P-Card purchases and manages travel reimbursements.

• Collects and reviews timesheets and processes time input as the main timekeeper.

• Assists with implementation and updating of procedures for administrative duties.

• Creates and maintains various departmental calendars schedules and databases.

• Initiates coordinates and tracks Financial Aid events workshops outreach initiatives including but not limited to Financial Literacy Debt Management Default Prevention Scholarship Resource Center workshops and awareness High School nights Fund Raising Service Awareness and FAU explore.

• Organizes information for Institutional State Federal Athletic and Veteran Association audits as well as documents Payroll Certifications Telephone Bills and Travel Arrangements as requested for institutional audits.

• Manages administrative expenses for the department to comply with a planned budget.

• Analyzes financial data prepares reports and forecasts and provides recommendations for management for strategic decision-making.

• Oversees Budget Transfers and reconciliation of departmental ledger in Workday.

• Serves as Financial Aid Fiscal Operations Officer back-up including the processing of Earned Paid Adjustments for all financial aid programs and R2T4 adjustments.

• Serves as Financial Aid HR Partner back-up to the Associate Director.

• Develops and prepares reconciliation reports for state and miscellaneous funds.

• Perform other job-related duties as assigned.

FAU Benefits and Perks

If Benefits & Perks are important to you then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students staff and faculty FAU offers:

• Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family) Dental Vision Life Insurance Flexible Spending plans Employee Assistance Program (EAP) and much more.
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave 1 personal day 9 paid holidays and paid winter break (at Presidents discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty the EESP program may be extended to spouses and dependent children (eligibility rules apply).

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