Business Operations Specialist (Administrative Specialist 2)

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The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by ourEquity North Starand our vision for a positiveRiSE organizational culturethat advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups women individuals with disabilities veterans LGBTQIA2S community members and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits!

Join our team as a Business Operations Specialist (Administrative Specialist 2) and contribute to our success! Youll have the chance to lead support staff and ensure efficient office operations. If you have passion for leadership and effective organizational skills apply now!

Summary of Duties

As a Business Operations Specialist you will:

• Update business procedures and suggest changes to management to keep the business compliant and trustworthy.

• Lead and mentor support staff in the main office and other district offices by providing coaching mentoring and training based on their needs.

• Conduct security reviews and audits to ensure compliance with DHS rules and policies and recommend corrective actions.

• Manage office resources by overseeing the ordering and inventory of documents supplies equipment and furniture.

• Provide feedback to management suggest improvements and help monitor and evaluate business functions.

• Be the primary financial support for the office and assist other district offices with financial needs as required.

Minimum Qualifications

• Three years of secretarial or administrative support experience that includes:

  • coordinating office procedures

  • preparing narrative and statistical reports

  • andadministrative data collection and analysis;OR

• An associate degree in general office occupations and two years ofsecretarial or administrative support experience that includes:

  • coordinating office procedures

  • preparing narrative and statistical reports

  • andadministrative data collection and analysis; OR

• An equivalent combination of education and experience.

Essential Attributes

We are looking for candidates with:

• Communication skills with experience building consensus facilitating meetings and collaborating across agency and organizational levels.

• Experience delivering exceptional customer service in a fast-paced environment effectively engaging with diverse clients.

• Experience working within teams setting clear goals and fostering a positive inclusive work environment.

• Attention to detail with experience analyzing situations and information and identifying issues to develop and implement effective solutions.

• Experience adapting to changes supporting and coaching others through transitions

Working Conditions

• Work will be conducted in offices and other community sites.

• Occasional travel is required for traveling to other district offices and providing support.

• Employees work schedule will be Monday - Friday from 8 am - 5 pm PT; hours may fluctuate based on service needs.

• May work with individuals experiencing trauma or crisis. Some individuals may have challenges managing their emotions.

• May encounter situations requiring quick decision-making to ensure the safety of oneself or others.

Attention all candidates!

• A cover letter is required. Application materials are screened for minimum qualifications and essential attributes to determine if you advance in the selection process. Clearly describe how you meet these requirements in your application materials.

• Your application materials are used to determine your starting salary range. Please ensure that all education and experience you would like considered is included in your application materials.

• Note: Your resume and cover letter may be uploaded in the Resume/CV field on the online application. You can attach multiple files in this area at once.

• Artificial Intelligence (AI) Usage: The use of outside resources such as Artificial Intelligence software during applicant skill assessments examinations and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.

Background Checks and Requirements

• If selected as a finalist we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.

• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire you will be required to complete the US Department of Homeland Securitys I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.

• A valid drivers license and acceptable driving record are required for this position.

Benefits

• ODHS Employee Resource Group communities that promote shared learning.

• Cost of Living Adjustments.

• Annual salary increases (until you reach the top of the listed salary range).

• Amazing benefits package.

• Possible eligibility for the Public Service Loan Forgiveness Program.

Employment Preference

Veterans preference

• Veterans preference information.

• How to submit your Veteran documents for preference. Please do not attach your Veterans preference documentation in the Resume/CV field of your application.

General Information

• This is a permanent full-time position and is represented by the Service Employees International Union (SEIU).

• This recruitment may be used to fill future vacancies in the same classification.

Contact Information

Please contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA) and application or Job-specific questions.

Please include the job requisition number: REQ-183649.

• Recruiter: Amanda Alvarado.

• Email:

• Phone (call or text): .