Senior Executive Assistant

Bogotá - Colombia

Monthly Salary: Not Disclosed

Posted on: 30+ days ago

Vacancies: 1 Vacancy

Department:

Administrative Support

Job Summary

Building on our past. Ready for the future

Worley is a global professional services company of energy chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. Were bridging two worlds moving towards more sustainable energy sources while helping to provide the energy chemicals and resources needed now.

GENERAL OBJECTIVE
Perform a variety of administrative tasks and support our companys senior-level managers. The Executive Assistants responsibilities include but are not limited to managing calendars working on pitch decks preparing expense reports and making travel arrangements.

To be successful in this role the candidate should be well-organized have great time management skills and be able to act with minimal supervision. The expected outcome of this role is to contribute to the efficiency of our business by providing personalized and timely support to executive members.

MAIN RESPONSIBILITIES

Calendar and Schedule Management: Coordinating and managing complex calendars for executives including scheduling meetings appointments and events.
Travel Arrangements: Organizing travel plans including booking flights hotels and transportation as well as preparing detailed itineraries.
Meeting Support: Preparing agendas materials and presentations for meetings taking minutes and following up on action items.
Expense Management: Assisting with expense tracking and reporting.
Event Planning: Organizing corporate events conferences and executive retreats including venue selection catering guest lists and logistics coordination.
Document Management: Creating editing and managing important documents and presentations maintaining organized digital and physical filing systems.
Project Management: Assisting with or managing special projects which can range from organizing events to coordinating cross-departmental initiatives.
Ad hoc activities as required by the project being supported.

Requirements

Degree in business administration human resources communications or a related field.
Proven experience of 3 to 5 years as an executive assistant or similar role supporting C-level executives.
Exceptional written and verbal communication skills in English.
Proficiency in Microsoft Office Suite and other relevant tools/software.
An adaptable and flexible approach to thrive in a fast-paced environment.
A proactive and solution-oriented mindset anticipating needs and taking initiative.
High level of integrity and the ability to maintain confidentiality with sensitive information.
Impeccable organizational and time management skills with the ability to multitask effectively.

Nice to have:

Knowledge of Power BI Salesforce and knowledge in Travel Management platforms such as Concur or similar.

If you need any accessibility adjustments please make sure to mention it in your application

Moving forward together

Were committed to building a diverse inclusive and respectful workplace where everyone feels they belong can bring themselves and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age race creed color religion sex national origin ancestry disability status veteran status sexual orientation gender identity or expression genetic information marital status citizenship status or any other basis as protected by law.

We want our people to be energized and empowered to drive sustainable impact. So our focus is on a values-inspired culture that unlocks brilliance through belonging connection and innovation.

And were not just talking about it; were doing it. Were reskilling our people leveraging transferable skills and supporting the transition of our workforce to become experts in todays low-carbon energy infrastructure and technology.

Whatever your ambition theres a path for you here. And theres no barrier to your potential career success. Join us to broaden your horizons explore diverse opportunities and be part of delivering sustainable change.

Required Experience:

Senior IC

Building on our past. Ready for the futureWorley is a global professional services company of energy chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. Were bridging two worlds moving towards more sustainable energy sources ...