Admin Assistant

I.K. Hofmann USA is seeking a detail-oriented and organized Administrative Assistant to join our team for a two month assignment. We are part of an international staffing and HR services firm with 39 offices across 17 countries offering tailored solutions to clients in logistics automotive aviation and more. Our team values collaboration precision and excellent serviceand were looking for someone who shares those values.

Adminstrative Assistant you will play a key role in supporting daily office operations ensuring smooth processes and providing exceptional service to both internal teams and external clients.

Job Description

• Provide administrative support to managers and team members including scheduling filing and correspondence.

• Ensure accurate and timely data entry into company systems.

• Assist with preparing reports maintaining records and organizing documentation.

• Manage incoming calls emails and office communications in a professional manner.

• Support coordination of meetings travel arrangements and office events.

• Ensure invoices forms and documents are processed accurately and on time.

• Assist with client communication while maintaining high customer service standards.

• Contribute to maintaining positive relationships with vendors clients and colleague

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Essential functions:

• Must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access invoices office machinery etc.
• Constantly operating a computer and other office productivity machinery such as a computer calculator copier and printer.
• Excellent communication skills both verbal and written. Must be able to exchange accurate information in this situation.
• Work effectively via phone fax e-mail. Good planning and organization skills; ability to multitask and be a self-starter

Work Environment:

• Office Setting- Working with others
• Occasionally work in extremely bright or dim lighting conditions.

Requirements:

• Education: GED/High School desired Experience
• Solid knowledge of domestic and international geography including countries major cities and ocean ports along with basic knowledge of U.S. Regulatory Laws
• 1 year of Freight Forward experience

• Previous administrative or office support experience strongly desired.

• Proficiency in Microsoft Office Suite (Word Excel Outlook PowerPoint).

• Strong organizational skills and ability to prioritize multiple tasks.

• Customer service-oriented mindset with a professional demeanor.

Shift hours & Payrate:

Monday to Friday 8am to 5pm

Payrate $20 an hour

Benefits:

• Medical Dental & Vision
• Prescription Drug Discounts
• Short-Term Disability Accident Critical Illness and Life Insurance Package
• 401k/ Roth
• Referral Program that offers $50 to both you and your referral after they work 80 hours

About Us: I.K. Hofmann USA offers staffing & HR services in sectors like light industrial automotive aviation logistics & professional. As an ISO 9001 certified firm we prioritize service quality and deeply care for our employees. Founded in Germany our parent company I.K. Hofmann GmbH is a woman-owned business with branches across Austria Czech Republic Germany Italy Slovakia Hungary and the US. We are proud to be an equal opportunity employer and celebrate our employees; differences regardless of race color religion sex sexual orientation gender identity national origin age disability Veteran status or any other protected classes. Our differences make us thrive! Must be eligible to work in the United States for any company without sponsorship.

By entering my mobile number and by submitting this application I give my express written consent and agreement to receive text messages from or on behalf of I.K. Hofmann USA Inc. at the mobile telephone number provided for employment or potential employment-related communications notices and updates including via an automatic telephone dialing system. I further understand that my consent is not message and data rates may opt-out of text messaging reply STOP any time. For California residents please see our Employee and Applicant Notice at Collection and Privacy Policy for additional California specific informationhere.

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