Administrative Assistant

About Us:

Established in 1969 PKF-Mark III Inc. (PKF) is an employee-owned corporation which places substantial emphasis on self-performance to expand and distinguish itself as a premier general contractor with unique engineering bidding construction and management capabilities not available in competitors.

PKFs project list includes water & wastewater treatment plants pump stations power plants complex electrical systems rail systems foundations bridges roadways and tunnels throughout the Northeast Mid-Atlantic and Southeast Regions.

PKF offers employees rewarding careers in the construction industry. Priding ourselves on the quality of our workforce the PKF approach is founded upon strong collaborative efforts that ensure the sharing of ideas and the involvement of all stakeholders. As thought leaders in the industry our team creates solutions that get the job done on time and done correctly.

Throughout its history PKFs hallmarks of SAFETY QUALITY and ON-TIME CONSTRUCTION have been evident in our projects. Shaped by industry leading professionals employee owners and highly skilled craft personnel in all we do we live by and strive to demonstrate Excellence Built on Integrity.

PKF is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.

Position Overview:

PKF is in search of an office administrator who is able to oversee various administrative function within the office. As such will be expected to be a fast learner who is detailed oriented and very organized.

Responsibilities:

• Greets visitors determines the nature of their business and notifies appropriate staff member
• Purchasing of supplies company letterhead and other business essentials
• Interacting with Vendors
• Assist with scheduling of work items
• Prepare all manuals and bulletin board requirements
• Prepares routine correspondence office forms and/or other business-related documents; handles incoming and outgoing mail and interoffice communications.
• Complete outbound packages such as FedEx UPS and USPS parcels
• Ordering of company apparel and other logoed products
• Supporting the administrative needs of the department managers
• Prepare for organizational events This preparation may include the gathering of supplies name tags specialized emails appropriate voice mails answering of the phones and other tasks as necessary
• Coding invoices for payment
• And various other administrative duties as assigned

Qualifications and Skills:

• High School Diploma
• Experience as an office administrator or relevant role; construction experience is a plus
• Strong attention to detail and record keeping skills
• Excellent time management skills
• Exceptional communication and customer service skills
• Proficiency with MS Office programs
• Strong prioritization and organization skills
• Ability to multitask and handle confidential information

Perks (At least the following):

• Competitive wages
• Medical Dental and Vision Insurance
• 401(k) match
• Paid days off
• Opportunities for personal career growth