Library Assistant for Access and Collection Services

Position Summary:
The Library Assistant for Access and Collection supports the law librarys access and collection services
functions including document delivery interlibrary loan bibliographic records maintenance physical
collection maintenance and collecting departmental data. This position collaborates with colleagues in
other Vanderbilt libraries and the Law School on access and collection services and initiatives. The library
assistant for public services position operates a Monday Friday schedule starting at 7:30 a.m. with
possible changes as needed during semester breaks or other staff vacations. The position reports to the Head
of Access and Collection Services.

About the Work Unit:
The Alyne Queener Massey Law Library offers a broad range of expertise resources and services that
enable the Law School to carry out its program of legal education and support scholarship and research.
The Access and Collection Services Department within the Alyne Queener Massey Law Library is
responsible for the librarys document delivery service interlibrary loan circulation stacks maintenance
manages record-keeping discovery processing and distribution of all physical and electronic resources for
the law library using the ExLibris Alma integrated library system. Functions include: assisting the library
service desk fulfillment interlibrary loan document delivery collection maintenance cataloging serials
and supplementation management. All duties are carried out as part of a collaborative team where mutual
support and shared responsibilities are key to our success.

Key Functions and Expected Performance:
Interlibrary Loan and Document Delivery
Coordinating the delivery of interlibrary loan materials loaned to other libraries outside of
Vanderbilt;
Preparing items for shipment;
Downloading/scanning articles for electronic delivery;
Processing returns of requested items;
Monitoring overdue notices;
Coordinating with liaison librarians to fulfill document delivery requests;
Job responsibilities listed herein are intended to be a thorough representation of the duties responsibilities expectations and qualifications for this specific
role at the time of hire but should not be considered all-encompassing as actual responsibilities may evolve to include additional duties as assigned based on
organizational and operational needs.
Retrieving materials from other campus libraries as needed;
Library Spaces
Providing support of law librarys service desk;
Searching for missing books and assisting with stacks maintenance;
Fulfillment
Updating and managing user records;
Updating and managing circulating material rules;
Ensuring that the University Libraries circulation policies are accurately reflected in the librarys
integrated library system for law librarys materials and users.
Cataloging and Receiving
Removing and updating holdings for all titles being added or withdrawn;
Receiving and processing journals periodicals loose-leaf supplements advance sheets revised
volumes and other supplementation materials as needed;
Distributing materials to professors and other interested parties as requested;
Creating and editing serial predication patterns;
Communicating with vendors and publishers regarding missing issues or supplementation
problems.
Drafting policies and procedures;
Library Reserves
Determining items to purchase for reserve collection;
Updating and maintaining reserve circulation policies;
Working with Head of Access and Collection Services to ensure that reserve material records and
policies are accurately reflected in the catalog.
Miscellaneous
Triage reference questions to law liaison librarians;
Recording meaningful reference interactions into librarys assessment collection system;
Other duties as assigned.
Supervisory Relationships:
None

Job responsibilities listed herein are intended to be a thorough representation of the duties responsibilities expectations and qualifications for this specific
role at the time of hire but should not be considered all-encompassing as actual responsibilities may evolve to include additional duties as assigned based on
organizational and operational needs.

Education and Certifications:
Minimum education preferred: B.A. or B.S. Degree
Experience and Skills:
Strong customer service skills
Ability to work well with others and to communicate effectively
Proficiency with library catalog library circulation systems and ILLiad preferred.
Strong analytic and problem-solving skills helpful.
Requires lifting and carrying volumes and packages walking to other campus libraries and pushing
carts loaded with books.
Key Characteristics of a Successful Team Member in this Work Unit:
Internal: Frequent contact with co-workers various departments staff and faculty members to provide
information and assistance
External: Frequent contact with external organizations to coordinate access for interlibrary loan and to
provide information and assistance
Student/Faculty/Patron: Regular contact with students faculty and library patrons to provide
information and assistance