Administrative Assistant

Company Overview

At Motorola Solutions we believe that everything starts with our people. Were a global close-knit community united by the relentless pursuit to help keep people safer everywhere. Our critical communications video security and command center technologies support public safety agencies and enterprises alike enabling the coordination thats critical for safer communities safer schools safer hospitals and safer businesses. Connect with a career that matters and help us build a safer future.

Department Overview

This is an exciting opportunity to support the Finance Leadership Team which oversees a broad spectrum of critical functions. The Finance Leadership Team plays a crucial role in driving financial performance managing risk and ensuring operational efficiency across the company. The team works collaboratively to provide data-driven insights and strategic guidance to support decision-making at all levels.

This dynamic environment requires a high degree of coordination and collaboration as the Finance Leadership Team offices interact with numerous stakeholders across the organization including senior leadership business unit heads functional teams as well as external partners.

Job Description

The Administrative Assistant to the Finance Leadership Team will serve as a critical partner in managing the teams day-to-day activities facilitating communication across the organization and ensuring the smooth execution of strategic initiatives. This role will be on a hybrid schedule based out of our Downtown Chicago Office and interested candidates should expect to be in office up to 4 days per week currently averaging 1- 2 days per week in office.

Key responsibilities include:

• Meticulously manage the Finance Leadership Teams complex calendar with scheduling and prioritization of meetings and appointments

• Affixing electronic signatures to reduce the amount of signature requests that require physical paperwork and postage expense etc

• Project manage key deliverables timelines and follow ups for finance and the global technology team; including action trackers coordination of meetings and compiling disclosures

• Coordinate group meetings team/training events and handle all meeting logistics such as venue catering agenda/meeting minutes etc

• Collaborate cross-functionally with assistants to CEO COO and other senior executives

• Support in assigned project based work as necessary (slide preparation for town halls operations reviews leadership meeting prep work video creation etc)

• Assist with special projects and initiatives conducting research submittal of documentation analyzing data and preparing presentations

• Assist with employee recognition team culture and team communications

• Process expense reports track reimbursements and maintain accurate financial records

• Facilitate communication between internal and external stakeholders handling inquiries filtering information and ensuring timely and effective communication

• Arrange domestic and international travel including flights accommodations and ground transportation

• Maintain the highest level of confidentiality and discretion in handling sensitive information

Desired Background/Knowledge/Skills:

• 3 years of experience as an Personal Assistant Administrative Assistant and/or Executive Assistant

• Strong proficiency with office productivity projects (Google products such as Gmail Google Docs Google Sheets and Google Slides or Microsoft Office such as Excel Work Outlook Power Point)

• Proven experience as an administrative assistant or in other related positions

• Excellent oral and written communications skills; organization and planning skills

• Strong problem-solving skills; willingness to assist where needed and solve problems as they arise (scheduling conflicts logistical issues etc)

• Ability to prioritize tasks manage multiple deadlines and maintain a high degree of accuracy and attention to detail

• Must be able to manage a diverse complex high volume workload; think proactively creatively independently and analytically

• Must have a professional team-focused demeanor at all times especially when dealing with high-level teams

• Ability to collaborate effectively with colleagues and build strong relationships across the organization

Target Base Salary Range: $53600 - $85800

Consistent with Motorola Solutions values and applicable law we provide the following information to promote pay transparency and equity. Pay within this range varies and depends on job-related knowledge skills and experience. The actual offer will be based on the individual candidate.

Basic Requirements

• 3 years of experience as an Personal Assistant Administrative Assistant and/or Executive Assistant

Travel Requirements

Under 10%

Relocation Provided

None

Position Type

Experienced

Referral Payment Plan

No

Our :

• Incentive Bonus Plans

• Medical Dental Visionbenefits

• 401K with Company Match

• 10 Paid Holidays

• GenerousPaidTime Off Packages

• Employee Stock Purchase Plan

• PaidParental & Family Leave

• and more!

EEO Statement

Motorola Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion or belief sex sexual orientation gender identity national origin disability veteran status or any other legally-protected characteristic.

We are proud of our people-first and community-focused culture empowering every Motorolan to be their most authentic self and to do their best work to deliver on the promise of a safer world. If youd like to join our team but feel that you dont quite meet all of the preferred skills wed still love to hear why you think youd be a great addition to our team.

Were committed to providing an inclusive and accessible recruiting experience for candidates with disabilities or other physical or mental health conditions. To request an accommodation please complete thisReasonable Accommodations Formso we can assist you.