Administrative Officer Housing Department
Administrative Officer Housing Department
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$ 125671 - 191880
1 Vacancy
Job Description
Our diverse and inclusive workforce of more than 7000 employees play a key role in the success of San José the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant innovative and desirable place to live and work.Visithere to learn more about our One Team Leadership Values and Expectations including quality and excellent customer service and hereto learn more about San José.
The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age race color religion sex national origin sexual orientation disability veteran statusor any other consideration made unlawful under any federal state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability please contact us at 711 (TTY) or via email at .
About the Department
The Housing Department administrators the Citys housing and homelessness response through strategic investmentsprogramand regulatory administrations across 23 lines of business. The Housing Department continues to expand its service delivery and investment portfolio in the communities throughout San Jose through strategic investments in housing and shelter system management and development expanding to over 1000 shelter units under management over 50000 rent stabilized units under regulatory management over $700M loan portfolio for housing development and an aggressive strategy to end unsheltered homelessness in the City of San Jose. Position Duties
The Housing Department is currently seeking to fill one (1) full-time Administrative Officer vacancy in the Administrative Division.
Salary range for this classification is$125671.52- $191880.78annually.
This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall bedeterminedby the final candidates qualifications and experience.
The annual operating budget exceeds $20M and annual fund distribution of over $200M including federal stateand local funding sources. The Administrative Officer reports to theDeputyDirectorfor Public Affairs provides support toDirector and other Deputy Directorsthrough the administration of the budget fiscal procurement human resources information technologyand clericaltotaling 15 FTEs. The AO is charged with cross-departmental coordinationincluding but not limited totheCity Managers Office Human Resources Employee Relations City Attorneys Office and City Auditors Officeon all matters under supervision and coordinating with Santa Clara County Governmentand the U.S. Department of Housing and Urban Development.
Due to the complexity confidentiality and scope of authority involved we are seeking someone who is deadline driven with the ability to plan collaborate across multiple levels and executehandling multiple assignments effectively. The candidate will have strong analytical skills and the ability to problem-solve. The candidate mustdemonstrateexcellent interpersonal and communication skills both verbal and written critical thinking and the ability to provide vision and strategic leadership to a large department in the management of all administrative processes with an emphasis on budget and accounting.
Minimum Qualifications
Education and Experience:
Bachelors Degree in business administration public administration or a related field and six (6) years of increasingly responsible experience in business management and/or administration including at least two (2) years of experience supervising professional staff.
Other Qualifications
The ideal candidate willpossessthe following competencies asdemonstratedin past and current employment history.
Job Expertise-Demonstratesknowledge of and experience with applicable professional/technical principles and practices Citywide and departmental procedures/policies and federal and state rules and regulations.
Customer Service-Demonstratesthe ability toanticipatecustomers needs and deliver services effectively and efficiently using professional demeanor.
Fiscal Management- Understands the relationship of the budget and resources to the strategic plan;complies withadministrative controls over funds contracts and procurements.
Leadership- Leads by example;demonstrateshigh ethical standards;remainsvisible and approachable and interacts with others on a regular basis; promotes a cooperative work environment allowing others to learn from mistakes; provides motivational supports and direction.
Management- Evaluates priorities to ensure the true top priorities are handled satisfactorily; sets clear goals for the employees and the work unit.
Project Management- Ensures support for projects and implements agency goals and strategicobjectives.
Problem Solving- Approaches a situation or problem by defining the problem or issue;determinesthe significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
Teamwork and Interpersonal Skills- Develops effective relationships with co-workers and supervisors by helping othersaccomplishtasks and using collaboration and conflict resolution skills.
Communication Skills -Effectively conveys information and expresses thoughts and facts clearly orally and in writing;demonstrateseffective use of listening skills; displays openness to other peoples ideas and thoughts.
Selection Process:The selection process will consist of an evaluation of the applicants training and experience based on the application and responses to all the job specific questions.You must answer all questionsto beconsideredor your application may bedeemedincomplete and withheld from further consideration.Applicants are expected to write their own essays/responses.Please be advised that useof AI content in your responses may result in your removal from the hiring process.Only those candidates whose backgrounds best match the position will be invited toproceedin the selection process.Additionalphases of the selection process will consist of one or more interviews.
You will be prompted to answer the following job-specific questions during the online application process:
Please describe your experience in public administration human resources functions and budget including your work with capital and/or operating budgets. Include your specific role and responsibilities andprovidean example of an accomplishment you achieved in respective areas.
Please describe your direct supervising experience including experience with performance management. Please include the number of staff and the positions that you supervise(d).
Please describe your experience in effectively planning workflow and managing multiple projects to deliver quality resultsin a timely manner.
If you have questions about the duties of these positions theselectionor hiring processes please contactGinger Quijano at.
Additional Information:
Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.
You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.
Please note that applications are currently not acceptedthrough CalOpps or any other third party job board application system.
This recruitment may be used to fill multiple positions in this or other divisions or departments. If you are interested in employment in this classification you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.
Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION please email and we will research the status of your application.
Required Experience:
Unclear Seniority
Employment Type
Full-Time
