District Accounting Specialist
District Accounting Specialist
Posted on :
07-10-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 6451 - 7802
Vacancy
1 Vacancy
Posted on :
07-10-2025
Job Description
Primary Purpose
PRIMARY PURPOSE This position is responsible for independent district wide complex comprehensive advanced and specialized accounting duties in the preparation maintenance review and analysis of various financial statements records accounts and budgets to assure accuracy and in conformance with generally accepted accounting principles established policies procedures including state and federal legal requirements.
Job Description
JOB DESCRIPTION Prepare review monitor and analyze a variety of difficult and comprehensive financial statements general ledgers and reports as required by the District State Federal government or other agency including but not limited to categorical grants CCFS 311 annual report Schedule of Expenditures of Federal Awards ( SEFA ) Schedule of Expenditures of State Awards ( SESA ) Non-Resident Tuition Fee report 311Q quarterly investment reports IPED Used Tax report etc.; ensure compliance with applicable rules regulations policies and procedures; maintain verify financial statements general ledgers statistical and other complex accounting records. Assist in the preparation and monitoring of District-wide or campus-wide budget; process budget transfers and prepare journal entries; budget reconciliation; Board agenda items for new budget budget adjustments; monitor accounting activities of assigned categorically-funded programs; prepare expenditure and progress reports as required by funding agencies; prepare claims for reimbursements of grant expenditures and forward to appropriate funding agencies through invoicing drawdown of funds from phone systems and/or web-based system; reconcile and balance accounts and bank statements; assist program manager to ensure compliance with contractual constraints; participate in grant audits. Coordinate communication and accounting activities with other District departments and personnel governmental agencies private agencies and vendors. Maintain up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical special and general fund programs; answer questions and provide technical expertise to assist District and department personnel regarding various records budgets accounts and programs. Prepare and process monitor and reconcile various documents involved in financial transactions such as invoices deposits for cash and checks requisitions purchase orders contract agreements and bids and maintain accurate records of cash and check receipts; process student financial aid disbursements monitors and reconciles the cash balance for all financial aid grants and other financial aid related activities; review and approve purchase requisitions. Prepare audit and analyze invoices for payment such as requisitions petty cash vouchers and mileage and travel expense reports; prepare claims for capital projects; process payments for payroll loans grants and reimbursements. Process monitor and reconcile data entry to County and District files to assure accuracy of data; reconcile cash expense/revenue accounts asset/liability accounts fund balance with the County Orange County Business Office of Department of Education; identify issues errors and problems and prepare adjusting journal entry and/or County Transfer to resolve discrepancies. Review Personnel Change Forms and process payroll redistributions; process payroll reconciliations; perform cash and bank reconciliations reconcile accounts receivable and accounts payable with external entities as well as with different funds and entities within the District. Participate in the Districts year-end closing and audit process; review various reports during closing process and identifies and corrects errors; perform complex calculations analyses and prepare journal entries for corrections; analyze accruals and carryover. Conduct research to resolve discrepancies as necessary. Communicate necessary discrepancies and changes to appropriate departments/agencies. Maintain and file a variety of financial and accounting records forms listings and files; operate a variety of office equipment and machines such as calculator computer and copier etc. Perform special projects as assigned including but not limited to coordination of fee collection financial budget projections; budget development process for general categorical and special funds; data collection and prior-year performance analysis. Establish and maintain accounting policies and procedures. Train and provide work direction and guidance to others including program changes or legal requirements as directed. Participate in and assist with resolving issues with Banner and/or other regularly used software within assigned responsibilities; identify learn and apply emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Perform related duties as addition to essential functions the District Accounting Specialist may make decisions within established policies and procedures in the absence of designated Manager.
Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Desirable Qualifications
DESIRABLE QUALIFICATIONS Proficiency in Microsoft Excel. Experience identifying and implementing process improvements. Strong accounting fundamentals. Experience providing excellent customer service to a diverse population. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Minimum Qualifications
MINIMUM QUALIFICATIONS Bachelors degree in accounting finance or related field. Minimum four (4) years increasingly responsible work experience in accounting and/or banking Or equivalent combination of education and experience. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Work Schedule
Monday- Friday 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)
PRIMARY PURPOSE This position is responsible for independent district wide complex comprehensive advanced and specialized accounting duties in the preparation maintenance review and analysis of various financial statements records accounts and budgets to assure accuracy and in conformance with generally accepted accounting principles established policies procedures including state and federal legal requirements.
Job Description
JOB DESCRIPTION Prepare review monitor and analyze a variety of difficult and comprehensive financial statements general ledgers and reports as required by the District State Federal government or other agency including but not limited to categorical grants CCFS 311 annual report Schedule of Expenditures of Federal Awards ( SEFA ) Schedule of Expenditures of State Awards ( SESA ) Non-Resident Tuition Fee report 311Q quarterly investment reports IPED Used Tax report etc.; ensure compliance with applicable rules regulations policies and procedures; maintain verify financial statements general ledgers statistical and other complex accounting records. Assist in the preparation and monitoring of District-wide or campus-wide budget; process budget transfers and prepare journal entries; budget reconciliation; Board agenda items for new budget budget adjustments; monitor accounting activities of assigned categorically-funded programs; prepare expenditure and progress reports as required by funding agencies; prepare claims for reimbursements of grant expenditures and forward to appropriate funding agencies through invoicing drawdown of funds from phone systems and/or web-based system; reconcile and balance accounts and bank statements; assist program manager to ensure compliance with contractual constraints; participate in grant audits. Coordinate communication and accounting activities with other District departments and personnel governmental agencies private agencies and vendors. Maintain up-to-date knowledge of the regulations and reporting requirements and procedures connected with categorical special and general fund programs; answer questions and provide technical expertise to assist District and department personnel regarding various records budgets accounts and programs. Prepare and process monitor and reconcile various documents involved in financial transactions such as invoices deposits for cash and checks requisitions purchase orders contract agreements and bids and maintain accurate records of cash and check receipts; process student financial aid disbursements monitors and reconciles the cash balance for all financial aid grants and other financial aid related activities; review and approve purchase requisitions. Prepare audit and analyze invoices for payment such as requisitions petty cash vouchers and mileage and travel expense reports; prepare claims for capital projects; process payments for payroll loans grants and reimbursements. Process monitor and reconcile data entry to County and District files to assure accuracy of data; reconcile cash expense/revenue accounts asset/liability accounts fund balance with the County Orange County Business Office of Department of Education; identify issues errors and problems and prepare adjusting journal entry and/or County Transfer to resolve discrepancies. Review Personnel Change Forms and process payroll redistributions; process payroll reconciliations; perform cash and bank reconciliations reconcile accounts receivable and accounts payable with external entities as well as with different funds and entities within the District. Participate in the Districts year-end closing and audit process; review various reports during closing process and identifies and corrects errors; perform complex calculations analyses and prepare journal entries for corrections; analyze accruals and carryover. Conduct research to resolve discrepancies as necessary. Communicate necessary discrepancies and changes to appropriate departments/agencies. Maintain and file a variety of financial and accounting records forms listings and files; operate a variety of office equipment and machines such as calculator computer and copier etc. Perform special projects as assigned including but not limited to coordination of fee collection financial budget projections; budget development process for general categorical and special funds; data collection and prior-year performance analysis. Establish and maintain accounting policies and procedures. Train and provide work direction and guidance to others including program changes or legal requirements as directed. Participate in and assist with resolving issues with Banner and/or other regularly used software within assigned responsibilities; identify learn and apply emerging technologies and advances as necessary to perform duties in an efficient organized and timely manner. Participate in District/College efforts to increase the diversity of faculty and staff and to address student achievement gaps; active assistance in the creation of a welcoming and inclusive work and educational environment; attend and participate in diversity equity and inclusion trainings and events. Perform related duties as addition to essential functions the District Accounting Specialist may make decisions within established policies and procedures in the absence of designated Manager.
Essential Functions
ESSENTIAL FUNCTIONS Examples of essential functions are interpreted as being descriptive and not restrictive in nature.
Desirable Qualifications
DESIRABLE QUALIFICATIONS Proficiency in Microsoft Excel. Experience identifying and implementing process improvements. Strong accounting fundamentals. Experience providing excellent customer service to a diverse population. Prior experience in approaching work and interactions with colleagues and/or students in an equity minded manner. Ability to provide an inclusive and welcoming work/educational environment.
Minimum Qualifications
MINIMUM QUALIFICATIONS Bachelors degree in accounting finance or related field. Minimum four (4) years increasingly responsible work experience in accounting and/or banking Or equivalent combination of education and experience. Commitment to diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic socioeconomic cultural disability gender gender identity sexual orientation and ethnic backgrounds of community college students faculty and staff. The applicant must be able to demonstrate how their experience with these factors relates to successfully achieving the goals of the position.
Work Schedule
Monday- Friday 8:00 AM - 5:00 PM (Schedule and shift are subject to change in accordance with department needs.)
Required Experience:
IC
Employment Type
Full Time
Key Skills
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