Executive Operations Partner (Executive Assistant)

Position : Executive Operations Partner

Work Hours (Client) : 6pm-10:30pm (Manila time) required. Remaining 4 5 hours scheduled at candidate s discretion to complete an 8-hour workday

Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)

Location of Search : Philippines or Any Region

Work Location : REMOTE

Type of Contract : Independent Contractor

Company/Client Overview:

The Company:

At we operate on a different model. We are a studio not a factory. For 15 years weve been independent and founder-led which allows us to focus on building systems people can trust. Our small elite team works like a Special Forces unit and our entire company runs on a proprietary AI Operating System that enables autonomy and alignment.

The Mission:

Your mission is to be the CEOs direct force-multiplier. You will own and execute a wide range of operational and administrative tasks with ownership and intelligence upholding critical day-to-day operations from the CEO.

We are not looking for a task-taker who requires constant direction. We are looking for a high-caliber partner with the intellect and agency to operate with leadership thinking solve problems proactively and deliver results without needing constant instructions or corrections.

Duties and Responsibilities:

Be the high-agency operational partner to the Founder & CEO of a profitable AI-native company.

Focus: Operational support for CEO & recruiting operations

Key Note: Not traditional EA more technical tactical and process-driven

Core Responsibilities

• Recruitment Operations
  • Schedule interviews coordinate calendars and track recruitment pipelines in Notion
  • Ensure smooth communication between CEO recruiting lead and candidates
  • Follow up on actions and feedback

• Executive Support
  • Assist CEO with one-on-ones (meeting prep transcription follow-ups)
  • Manage internal systems (Google Drive Dropbox Notion)

• Team Coordination
  • Delegate tasks to senior VAs in the Philippines (no direct reports)
  • Support discipline and efficiency in VA team operations

• Technical Operations
  • Comfortable with AI tools (ChatGPT Google Gemini Anthropic Cloud)
  • Able to learn new systems quickly; Notion experience preferred

Minimum Requirements:

Language requirement: Excellent English Communication Skills

Education: Bachelors Degree (ideally)

Experience: 5 years of related experience

• Experience:
  • Executive Assistant required
  • Recruitment exposure preferred but not required
  • Project management/Operations Management a strong plus

• Skills & Traits:
  • Proactive independent hands-on doer
  • High ability to learn new systems and absorb processes quickly
  • Tech- and AI-savvy
  • Excellent English (C2 proficiency)

• Mindset:
  • Critical thinker comfortable with ambiguity
  • Can make decisions without constant oversight

• Technical Requirements
  • Systems: Notion (BIG PLUS) Gmail (mail merge) Google Calendar Google Drive Dropbox
  • AI Tools: ChatGPT Google Gemini Anthropic Cloud