Executive Operations Partner (Executive Assistant)
Executive Operations Partner (Executive Assistant)
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Salary Not Disclosed
1 Vacancy
Job Description
Position : Executive Operations Partner
Work Hours (Client) : 6pm-10:30pm (Manila time) required. Remaining 4 5 hours scheduled at candidate s discretion to complete an 8-hour workday
Pay Range : $1500 - $2000 USD/month (varies based on skill set and experience level)
Location of Search : Philippines or Any Region
Work Location : REMOTE
Type of Contract : Independent Contractor
Company/Client Overview:
The Company:
At we operate on a different model. We are a studio not a factory. For 15 years weve been independent and founder-led which allows us to focus on building systems people can trust. Our small elite team works like a Special Forces unit and our entire company runs on a proprietary AI Operating System that enables autonomy and alignment.
The Mission:
Your mission is to be the CEOs direct force-multiplier. You will own and execute a wide range of operational and administrative tasks with ownership and intelligence upholding critical day-to-day operations from the CEO.
We are not looking for a task-taker who requires constant direction. We are looking for a high-caliber partner with the intellect and agency to operate with leadership thinking solve problems proactively and deliver results without needing constant instructions or corrections.
Duties and Responsibilities:
Be the high-agency operational partner to the Founder & CEO of a profitable AI-native company.
Focus: Operational support for CEO & recruiting operations
Key Note: Not traditional EA more technical tactical and process-driven
Core Responsibilities
- Recruitment Operations
- Schedule interviews coordinate calendars and track recruitment pipelines in Notion
- Ensure smooth communication between CEO recruiting lead and candidates
- Follow up on actions and feedback
- Executive Support
- Assist CEO with one-on-ones (meeting prep transcription follow-ups)
- Manage internal systems (Google Drive Dropbox Notion)
- Team Coordination
- Delegate tasks to senior VAs in the Philippines (no direct reports)
- Support discipline and efficiency in VA team operations
- Technical Operations
- Comfortable with AI tools (ChatGPT Google Gemini Anthropic Cloud)
- Able to learn new systems quickly; Notion experience preferred
Minimum Requirements:
Language requirement: Excellent English Communication Skills
Education: Bachelors Degree (ideally)
Experience: 5 years of related experience
- Experience:
- Executive Assistant required
- Recruitment exposure preferred but not required
- Project management/Operations Management a strong plus
- Skills & Traits:
- Proactive independent hands-on doer
- High ability to learn new systems and absorb processes quickly
- Tech- and AI-savvy
- Excellent English (C2 proficiency)
- Mindset:
- Critical thinker comfortable with ambiguity
- Can make decisions without constant oversight
- Technical Requirements
- Systems: Notion (BIG PLUS) Gmail (mail merge) Google Calendar Google Drive Dropbox
- AI Tools: ChatGPT Google Gemini Anthropic Cloud
Employment Type
Full-time
