Administrative Support Assistant

Office management/procurement:

Ensure all office related supplies and services are provided Procurement execution

Coordinate with local suppliers and vendors creation of POs receiving invoices in the Procurement system

Ensure all hygiene and safety measures are in place

Provide updates to Facilities team and liaise with landlord and facility management vendors

Maintain the office condition and arrange necessary repairs

Coordinate with IT department on all office equipment

Computer and wireless device management

Local mobile service coverage

Provide updates to Facilities team as and when required

Manage relationship with the maintenance services and office receptionist provider.

Courier services management

Set up implement and maintain new and revised procedures for the Office as and when required i.e. health and safety Vendor information staff information etc.

Physical security management

Assistance to Regional Manager:

Management of the local corporate card programs

Ensure all expenses are submitted in a timely manner

Schedule meetings and appointments (locally and during business trips)

Assistance in planning and execution of business travel

Support in operational tasks upon request

Administrative

Work closely with service providers (EY PWC etc) on updates of Office Operational Procedures

Organize new vendors and clients set-up in the systems

Operational support in managing projects upon request

Administration of sending receiving registration of post

Support in scheduling meetings and appointments (locally and during business trips) for BD/AE team

Marketing & Events

Responsible for ordering branded merchandise 

Responsible for merchandise control and reporting

Communicate internally Social Impact news and Events

Plan and organize team building events

Project management and agency coordination

Liaising with Visas Regional offices and Hubs and Visas Business Development Regional Office Support team to ensure that Visa Client and Visa employee visits are co-ordinated in an effective and timely manner

Support any other special events meetings and conferences locally

This is a hybrid position. Expectation of days in office will be confirmed by your hiring manager.

Qualifications :

Strong organizational skills with the ability to multi-task

Project management skills

Previous experience of working in an international environment is a plus

Proven ability to work under pressure and meet deadlines

Self-motivated can do attitude

High proficiency with Microsoft Office Suite products (Outlook Excel Word & PowerPoint)

Excellent time management skills and the ability to prioritize work

Knowledge of office management systems and procedures

Fluency in Georgian and English (Russian is a plus)

Excellent interpersonal and communication skills (written and verbal) are essential as the job requires liaising with vendors by email and phone daily

Additional Information :

Visa is an EEO Employer. Qualified applicants will receive consideration for employment without regard to race color religion sex national origin sexual orientation gender identity disability or protected veteran status. Visa will also consider for employment qualified applicants with criminal histories in a manner consistent with EEOC guidelines and applicable local law.

Remote Work :

No

Employment Type :

Full-time