Administrative Assistant II, General

Union: CUPE TRI Clerical Bargaining Unit
Number of Vacancies: 1
Site: Toronto Rehab Institute - Lyndhurst
Department: Laboratory Medicine Program Anatomic Pathology
Reports to: Senior Manager Anatomic Pathology
Hours: 37.5 hours per week
Shifts: Days
Status: Temporary Full-Time  ( 12 months )
Closing Date: October 31 2025

Position Summary

The Administrative Assistant II exercises judgment and independence in the performance of secretarial activities the principal responsibilities include: utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel; performing reception responsibilities; maintaining written and/or electronic calendar/schedule; administering and monitoring billing procedures and departmental budgeting records; ensuring efficient operation of the office within the scope of authority; modifying and maintaining electronic and paper information filing/retrieval methods systems and/or formats; providing functional supervision to lower classified clerical position(s); performing clerical support functions.

To be considered for this role you must have significant experience in managing time and tasks within an extremely busy professional office environment and have the ability to focus on the priorities of a rapidly changing day. You have excellent MS Office applications skills especially Outlook Word Excel and PowerPoint; superb organizational and time management skills and the ability to multitask effectively. The successful incumbent will show initiative and work well with a wide range of people throughout the organization. They will also be insightful mature and tactful remain calm under pressure and confident in their capability to perform well in the job and make it their own. 

Duties

• Utilizing knowledge of medical terminology and advanced functions to provide word processing/typing services to facilitate the production of moderate and/or complex documents/materials for assigned personnel
• Performing reception responsibilities
• Maintaining written and/or electronic calendar/schedule
• Administering and monitoring billing procedures and departmental budgeting records
• Modifying and maintaining electronic and paper information filing/retrieval methods systems and/or formats

Qualifications :

• Completion of Grade XII (12) or recognized equivalent
• Completion of a recognized medical or business post secondary secretarial arts program at the diploma level
• Three (3) years related secretarial support experience
• Previous on-the-job computer/word-processing database and spreadsheet software experience
• Experience in a Microsoft Office environment 
• Experience working in a health care environment an asset
• Experience with Epic preferred 

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

• Competitive offer packages
• Government organization and a member of the Healthcare of Ontario Pension Plan (HOOPP access to Transit and UHN shuttle service
• A flexible work environment
• Opportunities for development and promotions within a large organization
• Additional perks (multiple corporate discounts including: travel restaurants parking phone plans auto insurance discounts on-site gyms etc.)

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work :

No

Employment Type :

Contract