Student Accounts Specialist Cashier
Student Accounts Specialist Cashier
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Job Description
Job Details
Description
Join Our Team at Linfield University!
Position Title: Student Accounts Specialist / Cashier
Department: Financial Services / Accounting
FLSA Status: Non-Exempt
FTE: .75 (Approx. 30 hours per week; may vary between 2040 hours)
Reports To: Student Accounts Manager
Effective Date: September 2025
Are you detail-oriented customer-focused and looking to make a difference in higher education Linfield University is seeking a Student Accounts Specialist/Cashier to be a vital part of our Financial Services team. This role is perfect for someone who thrives in a collaborative environment enjoys problem-solving and takes pride in providing excellent service to students and their families.
About the Role
The Student Accounts Specialist/Cashier is the frontline representative of the Student Accounts Office responsible for receiving and posting funds assisting with student billing inquiries and ensuring compliance with FERPA regulations and university policies.
This position plays a key role in supporting students and their families by managing payments posting transactions preparing refunds and coordinating with other campus offices such as Financial Aid Registrar Student Life and International Programs.
Accuracy integrity and a strong commitment to customer service are essential.
Key Responsibilities
- Provide daily window service as the primary person accepting financial transactions with excellent customer service.
- Respond to student and parent inquiries by phone email or in person in compliance with FERPA.
- Post funds received (mail online or in person) and advise students of balances.
- Verify and post payments from other university departments.
- Balance cash drawer daily process checks for electronic deposit and prepare deposits for bank pickup.
- Clear accounts before each term and process returned checks per policy.
- Assist with large office mailings.
- Process student credit refunds and Federal Financial Aid refunds while ensuring Title IV and FERPA compliance.
- Prepare general journals and invoices as needed.
- Support annual audits by preparing reports and documents.
- Order and maintain office supplies.
- Monitor Nelnet payment plans and update student accounts as needed.
- Recommend and help implement process improvements to increase efficiency and service quality.
- Maintain and track return-to-learn files and other special program records.
- Cross-train and provide backup support for the Loans Receivable Coordinator (Perkins Nursing Loans ECSI).
- Monitor student office schedules to ensure adequate coverage.
- Perform additional duties as assigned.
Qualifications
Education:
- High school diploma or equivalent required.
- Associates degree in accounting or related field preferred.
- Equivalent combination of education and on-the-job experience in clerical and accounting functions considered.
Experience & Skills:
- 24 years of accounts receivable bookkeeping general office or cashiering experience preferred.
- Strong math aptitude and knowledge of accounting procedures.
- Proficiency in MS Office (Excel Word) or similar applications.
- Excellent written and verbal communication and customer service skills.
- High attention to detail and accuracy in cash handling posting and balancing accounts.
- Ability to work independently and collaboratively with students staff parents and vendors.
- Strong organizational and analytical skills with the ability to manage multiple priorities.
- Understanding of cashiering compliance security and confidentiality practices.
Work Environment & Physical Requirements
- Office-based primarily sedentary work with occasional walking standing and stair climbing.
- Frequent use of hands wrists and fingers for computer and office tasks.
- Must be able to perform essential job functions with or without reasonable accommodations.
Why Join Linfield
At Linfield University youll be part of a mission-driven community dedicated to supporting students on their academic journey. This role offers the opportunity to make a direct impact by providing financial services that help students succeed. If you enjoy working with numbers solving problems and helping people this could be the perfect fit for you!
Apply today and become part of Linfields supportive and dynamic team.
Linfield University participates in E-Verify to verify the identity and work eligibility of all new employees.
To apply please submit your application materials through the Linfield University employment portal. We look forward to learning more about how your experience and passion align with our mission.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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