Administrative Assistant II BCAS Student Services 527681

Pay Grade/Pay Range:Minimum: $18.32 - Midpoint: $21.97 (Hourly N4)

Department/Organization:204161 - Student Services

Normal Work Schedule:Monday - Friday 8:00am to 5:00pm

Job Summary:The Administrative Assistant II provides administrative support for the operations of unit. Performs moderately complex and well documented administrative tasks. Acts as office liaison/receptionist. Receives and routes phone calls emails and/or guests. Maintains files and enters data. Drafts and sends communications on supervisor/departmental staff behalf. Reconciles P-Card/Concur for other staff/faculty against departmental budget. Performs some simple budget monitoring/entry. Operates standard office equipment such as personal computers copiers fax machines etc.

Additional Department Summary:Provides programmatic and administrative support for the BCAS Student Services Center including the Academic Records Managers and Pre-Professional Advising and Mentoring Team. Supports the BCAS Academic Record Managers through preparation for all aspects of graduation maintaining the general BCAS Records email account and other administrative functions. Manages pre-law and pre-health attributes for student identification. Manages communications with faculty staff and students related to Records/Graduation. Maintains and updates the BCAS Student Services listservs each semester. Provides assistance with OnBase and Slate as new employees are onboarded. Serves as the primary contact for the BCAS Honors Day book. Serves as the primary contact for Dean of Students office student absence notifications. Works closely with various offices and individuals around campus and BCAS departments to assist with the mission of BCAS Student Services.

Required Minimum Qualifications:High school diploma or GED and two (2) years of administrative experience; OR associates degree or higher.

Background Investigation Statement: Prior to hiring the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made.