Personal Assistant
Personal Assistant
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Job Description
Team Specialist Sales and Adviser Development
Working Pattern -Hybrid 2 days per week in the Vitality London time 37.5 hours per week.
We are happy to discuss flexible working!
Top 3 skills needed for this role:
- Exceptional time management and organisational skills
- Strong communication and interpersonal skills
- Discretion and problem-solving ability
What this role is all about:
Are you a confident and proactive personal assistant looking to make a real impact Were on the lookout for someone who thrives in a fast-paced environment and enjoys supporting multiple senior leaders with professionalism and care within our this varied and rewarding role youll be at the heart of the business managing diaries coordinating key meetings and events and handling sensitive information with discretion. Youll work closely with other Personal Assistants to share ideas and streamline processes ensuring everything runs smoothly behind the scenes. From preparing agendas and taking detailed minutes to organising travel and maintaining accurate records your ability to juggle priorities and build strong relationships will be key.
Key Actions
- Collaborate with other Personal Assistants to ensure aligned processes and efficient working practices
- Prepare and distribute meeting agendas take comprehensive minutes and follow up on action points
- Coordinate complex meetings and events including logistics branded communications catering and documentation
- Provide professional diary and time management support prioritising meetings and deadlines to maximise efficiency
- Represent the business externally maintaining strong relationships and enhancing Vitalitys image
- Maintain accurate records of expenses invoicing absence and annual leave for direct reports
- Manage email correspondence prioritising responding and delegating as needed in managers absence
- Prepare documents in line with brand and regulatory standards handling confidential and business-critical information sensitively
- Make cost-effective travel arrangements and manage related bookings
- Establish and maintain effective administrative systems for document storage and retrieval
- Carry out routine admin tasks such as photocopying and collating information
- Ensure compliance with Vitalitys Code of Conduct and complete mandatory training
- Monitor and control financial commitments and payments in line with delegated authority
What do you need to thrive
- Intermediate knowledge of IT software packages including Word Excel PowerPoint and Outlook
- Comfortable with the use of Microsoft Teams and Zoom
- Significant PA/secretarial experience
- Experience in taking verbatim minutes in senior meetings
- Ability to manage a busy and challenging diary
- Ability to prepare and organise complex travel itineraries
- Impeccable communications skills both written and verbal
- Strong organisational and administrative skills
- Capable of working under pressure using own initiative and with minimal supervision
- Flexible working style
- Ability to work in a team environment using initiative and working under pressure to set deadlines
- Event management experience
- Champion Vitality values
- Bonus Schemes A bonus that regularly rewards you for your performance
- A pension of up to 12% We will match your contributions up to 6% of your salary
- Our award-winning Vitality health insurance With its own set of rewards and benefits
- Life Assurance Four times annual salary
These are just some of the many perks that we offer! To view the extensive range of benefits we offer please visit our careers page.Fantastic Benefits. Exciting rewards. Great career opportunities!
- Help you to be the healthiest youve ever been.
- Create an environment that embraces you as you are and enables you to be your best self.
- Give you flexibility on how where and when you work.
- Help you advance your career by playing you to your strengths.
- Give you a voice to help our business grow and make Vitality a great place to be.
- Give you the space to try fail and learn.
- Provide a healthy balance of challenge and support.
- Recognise and reward you with a competitive salary and amazing benefits.
- Be there for you when you need us.
- Provide opportunities for you to be a force for good in society.
We commit to all these things because we want you to feel that you belong and are supported to be happy and healthy.
About You
About Us
Were really excited to announce that we have recently been awarded Top 10 Best Places To Work in The Sunday Times Awards 2024!
Vitality is a multi-award-winning UK insurance brand here to make the world a healthier happier place.
Weve been a purpose and values-driven business from day 1- long before it became fashionable. Our core purpose is to make people healthier and enhance protect their lives. Vitality pioneered shared-value insurance. We incentivise people to live healthier longer lives they benefit our business benefits and society benefits. Were successful because we attract develop and retain the best people and because we care.
At Vitality were committed to diversity and inclusion because its good for our employees for our business and for society. We welcome applications from individuals of all backgrounds experiences and perspectives.
Vitalitys approach to sustainability
Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page. #LI-Hybrid
If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested please submit your application as soon as possible.
Employment Type
Full-Time
