Administrative Assistant 1 PCN 058738
Administrative Assistant 1 PCN 058738
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Job Description
Job Description
- This position is open to Alaskan Residents only.
What You Will Be Doing:
The main purpose of the Administrative Assistant position is to function as administrative support to the Office of Education Advocacy (OEA) and the Commissioners Office. This position will be a central point of contact where parents students community members education staff and elected officials can direct inquiries ensuring consistency and reliability in the information addition this position will assist with travel coordination for the Executive Team as well as serving as a backup to the travel coordinator and Executive Secretary.Mission and Values/Culture:
DEED is committed to providing information resources and leadership to schools districts parents and the public in order to support an excellent education for every student every day. Staff at DEED are engaged in meaningful professional work in support of Alaskas most valuable resource its children.
Benefits of Joining Our Team:
DEED values collaboration and relationship building creativity and innovation and mission-driven work guided by the Alaskas Education Challenge. The collaborative environment provides opportunities to work closely and cross-train with a variety of staff within the division and the department creating a career path for the incumbent. As a State of Alaska employee you will have access to generous medical dental and vision benefits personal leave accrual that increases with service 12 paid holidays annually and retirement benefits.
The Working Environment You Can Expect:
The position is located in Anchorage; the office offers a relaxed setting with open offices and quiet workspaces to meet a variety of work needs. The office is within walking distance of multiple restaurants and coffee shops and ample covered parking is available.Who We Are Looking For:
The position is located in Anchorage; the office offers a relaxed setting with open offices and quiet workspaces to meet a variety of work needs. The office is within walking distance of multiple restaurants and coffee shops and ample covered parking is available.
The ideal candidate will possess some or all of the following position-specific competencies in addition to the minimum qualifications listed below:Frequent Interaction With Others: applies a strong people orientation rather than a task orientation to comfortably deal with multiple interruptions on a continual basis always maintaining a friendly interface with others.
Self Management: effectively prioritizes and completes tasks in order to deliver desired outcomes within allotted time frames.
Teamwork:Encourages and facilitates cooperation pride trust and group identity; fosters commitment and team spirit; works with others to achieve goals.
Organized Workplace: successfully organizes activities tasks and projects that require accuracy planning and record keeping.
- Oral Communication: Expresses information (for example ideas or facts) to individuals or groups effectively taking into account the audience and nature of the information (for example technical sensitive controversial); makes clear and convincing oral presentations; listens to others attends to nonverbal cues and responds appropriately.
Minimum Qualifications
Six months of advanced clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.
OR
Six months of any combination of post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)
Special Note:
Examples of advanced clerical experience include:
-Reviewing complex or questionable applications or documents and searching files and regulations to determine accuracy of information to clarify applicant status; using judgment in applying criteria rules regulations and policies; providing information to organizational unit staff on administrative processes and procedures; tracking expenditures; and completing necessary administrative paperwork according to regulations.
-Composing letters and memoranda; completing and reviewing forms for completeness and accuracy using readily available information from multiple sources and established guidelines and procedures. Examples of such tasks include time sheets appointment paperwork or required drug testing notifications for employees in positions requiring possession of a valid Commercial Drivers License (CDL).Additional Required Information
If selected for an interview please provide the following:
Copies of your two (2) most recent performance evaluations if available.
- A list of at least three (3) professional references with current contact information if not already provided in your application.
SPECIAL NOTES ABOUT THE POSITIONNotary Public desired but not required.
Valid Drivers license desired but not required.
Some travel may be required
To verify education is being used to meet and/or support the required minimum qualifications/competencies you must fill in the Education section of the application. If you have not obtained a degree please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required with each application. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts.) Transcripts can be attached at the time of application or provided at the time of interview; if not transcripts will be required before employment.
SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
If education is completed in a foreign college or university it may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence when applying. The omission of the required documentation listed will result in an incomplete application and you will not receive further consideration.
WORK EXPERIENCE
When using work experience not documented in your application please provide the employers name job title employment dates and whether you worked full-time or part-time Applications will be reviewed to determine if the responses are supported and if minimum qualifications are met Work experience needed to meet the minimum qualifications must be documented in the application If the application does not support minimum qualifications the applicant may not advance to the interview and selection phase of the recruitment A resume will not be used to determine that minimum qualifications have been met for the position you are applying for.If you have currently or previously been appointed to a flexibly staffed position please ensure your work experience within a flexibly staffed position indicates the actual dates employed at each level Ensure your time and any subsequent flex promotion(s) are documented as a separate position This is required as minimum qualifications require experience at a particular level in which the lower level may not be considered If this information is not accurately reflected in your application this may cause the processing of your application for consideration to be delayed.
NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application.Noting see resume or CV or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
The State of Alaska does not provide VISA Employer sponsorships.MULTIPLE VACANCIES
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
APPLICATION NOTICE
regarding the application process can be directed to the Workplace Alaska hotline at (toll-free) or (907) 465- 4095. If you choose to be contacted by email please ensure your email address is correct on your application and that your spam filter will permit emails from the domain. For information on allowing emails from the domains visit the Lost Password Help page at STATEMENT
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- in Juneau or TTY: Alaska Relay 711 or 1- or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.
WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCEQuestions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll-free) or if you are in the Juneau area. Requests for information may also be emailed to.
For applicant password assistance please visit InformationFor specific information about the position feel free to contact the hiring manager at: Kathijo Jolin Executive Secretary
Employment Type
Full-Time
