Payroll Specialist
Share
Job Location:
Santa Fe, NM - USA
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
PAYROLL SPECIALIST / BUSINESS DEPARTMENT
Job Title:Payroll Specialist
Reports to: Chief Financial Officer
Deptartment: Business Department
Primary Purpose:Compile and prepare regular district payroll including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.
Qualifications:
Education/Certification
High school diploma or GED
Special Knowledge/Skills
Knowledge of basic payroll accounting procedures
Ability to maintain accurate and auditable records
Ability to use software to create spreadsheets databases and do word processing
Proficiency in keyboarding and file maintenance
Ability to work with numbers in an accurate and rapid manner to meet established deadlines
Effective organizational communication and interpersonal skills
Experience
Payroll and accounting experience required
Skyward Finance experience preferred
Major Responsibilities and Duties:
Payroll Accounting
Prepare accurate district payroll for distribution to employees following established procedures.
Receive and audit time sheets for all district employees. Calculate employee wages salaries hours worked overtime pay and determine withholdings deductions and net pay.
Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
Maintain district payroll registers employee payroll information and other original documentation in an orderly and accurate manner in accordance with state federal and district requirements.
Data Entry
Prepare and post all payroll changes including payroll deductions salary changes termination and new employee information.
Records and Reports
Compile maintain and file all reports records and other documents as required including maintaining payroll and related files such as payroll records absent-from-duty reports and service records.
Prepare and submit payroll reports and forms including those required by Internal Revenue Service Texas Workforce Commission Texas Retirement System Federal Insurance Contributors Act (FICA) Medicare Texas New Hire Reporting and Workers Compensation Commission.
Other
Work cooperatively with human resource department principals department heads campus and department secretaries and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
Assist other department staff as necessary.
Maintain confidentiality of information.
Follow district safety protocols and emergency procedures.
Supervisory Responsibilities:
None
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged standing; frequent kneeling/squatting bending/stooping pushing/pulling and twisting
Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged or irregular hours
Mental Demands: Maintain emotional control under stress; work with frequent interruptions to meet established deadline
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Required Experience:
IC
Key Skills
- Data Entry
- Paychex
- QuickBooks
- Accounting
- 10 Key Calculator
- Paylocity
- Microsoft Excel
- Payroll
- ADP
- Administrative Experience
- Human Resources
- Bookkeeping
