Deputy Operations Manager Mayor's Office

Salt Lake CountyA career with a purpose in the community you love!

Salt Lake County invites you to explore our exciting career opportunities. We seek highly enthusiastic individuals to enrich our County with your experience and talent. If you enjoy working in a team environment that is committed to changing the lives of its community please keep reading.

What it is like to work here:

At Salt Lake County our culture is woven into all aspects of our work and our employees lives from the way we treat each other to the way we support the community. To promote and foster a fun and healthy work environment we appreciate employees through great benefits a healthy work life balance and room to grow and develop.

Surround yourself with:

Peers who are motivated to make a difference in the lives of those we serve. We serve Salt Lake County and envision a safe and beautiful place for all to live work and have fun. Salt Lake County is about connecting people and championing our community. Community is more than a our heart and service that bring us together.

We encourage a work life balance:

Working for Salt Lake County is more than just a paycheck. A career with /Salt Lake County includes several benefits and perks. We support our employees with 12 Holidays and paid leave as approved by the agency Elected Official(s).

Additional Benefits include:

• Retirement options for hybrid pension/401(k) or 401(k) only with a 10% contribution
• Medical coverage including a 100% county paid premium option-Dental and Vision coverage including coverage for adult designees
• Health Savings account with a county contribution up to $1200/year Flexible Spending Account
• 100% county-paid Long-Term Disability and Short-Term Disability option
• Professional Development including professional membership fees paid
• Plus: Onsite medical clinic childcare and gym; hospital insurance pet insurance auto and home insurance and discounts at County facilities.

For Benefits information Click HERE

To estimate how much your pay and benefits could be worth use our Total Rewards Estimator

JOB SUMMARY

The Deputy Operations Manager supports both the internal operations of the Mayors Office and its external engagement with the community. Reporting to the Operations Manager and Chief of Staff this position provides administrative support coordinates office processes and assists with programs and projects. At the same time the role serves as a primary point of contact for constituents managing inquiries and concerns through email phone social media and in-person interactions. This is a highly visible role requiring excellent organizational skills professionalism and the ability to balance internal operations with public-facing responsibilities.

RECOMMENDED QUALIFICATIONS

Bachelors degree from an accredited college or university in Communications Business Administration Public Administration or other closely related field plus one (1) year of experience in administrative support customer service public engagement and/or government relations OR an equivalent combination or related education and experience.

Relevant experience may include coursework student leadership roles academic projects or internships where administrative support customer service or public engagement were demonstrated.

ESSENTIAL FUNCTIONS

• Provides confidential clerical and administrative support including managing and composing correspondence preparing documents maintaining office records and taking minutes during committee meetings.
• Manages the offices-controlled asset inventory including tracking reporting and conducting periodic physical inventories.
• Answers and directs phone calls greets visitors and processes resident complaints and inquiries in a professional and timely manner.
• Maintains the professional appearance of the office including coordinating general tidiness ensuring common areas such as the kitchen front desk conference room are clean and restocking office and kitchen supplies.
• Tracks constituent issues and completes constituent report to document outcomes and trends.
• Participates in county communication meetings and trainings.
• Assists with tracking social media engagement and basic analytics to support outreach efforts.
• Engages with the community through social media responding to inquiries and messages professionally and consistently.
• Supports community engagement by helping coordinate board and commission appointments.
• Assists the Operations Manager with day-to-day office functions including scheduling correspondence and record management.
• Supports payroll onboarding and employee record maintenance.
• Assists with the Mayors Office Internship Program including recruitment placement and training logistics.
• Provides research and administrative assistance to support policy program and operational decisions.
• Assists with contract and procurement activities including vendor tracking and documentation.
• Coordinates office IT and equipment needs including software licenses and asset inventory tracking.
• Completes purchasing and inventory management including ordering supplies and processing purchase requests.
• Serves as the main administrative support for the Executive Coordinating Committee including calling for agenda items preparing materials taking minutes and completing any other tasks required to ensure the committees effective operation.
• Supports the Youth Government Program by coordinating monthly meetings purchasing food and supplies and assisting with professional development activities and project implementation.
• Other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES (KSA)

Knowledge of:

• Local government structure policies and constituent services best practices.
• Principles of customer service and public engagement.
• Office administration record-keeping and inventory management.
• Proper grammar spelling and professional writing standards.
• Social media platforms and basic digital communication strategies.

Skills and Abilities to

• Maintain confidentiality and manage sensitive information with discretion.
• Strong verbal and written communication skills for engaging with the public elected officials and staff.
• Effective problem-solving skills and conflict resolution when handling constituent concerns.
• Organizational and time management skills to handle multiple tasks or projects efficiently.
• Work both independently and as part of a team in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word Excel Outlook Power Point).
• Experience with Smartsheets preferred.
• Experience using social media for community engagement and communication.
• Learn and utilize new technology platforms and software as needed.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

The ability to perform essential physical requirements such as lifting walking sitting kneeling or bending.

This position is fully in-office with standard work hours from 8:45 AM 5:00 PM Monday - Friday.

Occasionally required to work evenings or weekends.

IMPORTANT INFORMATION REGARDING THIS POSITION

This role requires regular interaction with elected officials community leaders and external stakeholders. Professionalism and confidentiality are required.

This is an appointed at-will position without tenure and is exempt from the career service system.