Interim Confidential Administrative Assistant

Title: Interim Confidential Administrative Assistant

District and High School Support

Full Time

Location: High School Guidance

Central Office

Reports to: The Assistant Superintendent of Schools

This confidential administrative support role will be filled on an interim entail working both in the guidance department at Stoneham High School and the Central Office located in the Stoneham Central Middle School. The duties and responsibilities will be as follows.

High School Guidance Duties:

• Greeting Students that visit the guidance office
• Making appointments for students with their counselors and issuing passes
• Arranging and facilitating college recruitment visits
• Manage phone calls and messages
• Update postings on the Guidance Google Classroom
• Collaborate on completion of new student enrollment
• Assist with the exit/transfer of students
• Maintain student records
• Process transcript requests
• Complete education verifications
• Using Power School to support student registration scheduling and keeping accurate student data
• Assists Data Administrator in gathering data for after school activities to include in state reporting
• Additional duties as necessary

Central Office Support Duties:

• Monitor the collection of proof of residency paperwork for grades 5th and 9th grade students
• Manage the records and data for professional development and learning for staff including issuing certificates
• Assist with the operations of General Education Transportation in the district
• Assist with the preparation of Professional Development and Learning half days in the district
• Manage the contractual reimbursement for staff that enter PDPL reimbursements
• Monitor the front desk and monitor the camera entry system
• Communicate with the public using discretion and judgment answering all questions if possible otherwise directing individuals to the appropriate administrator or other staff member who will answer questions and address concerns; provide copies of printed informational materials as requested.
• Compile information and reports for the Central Office Staff
• Assist with the processing of Purchase Orders
• Additional duties may be assigned by the Assistant Superintendent of Schools