Grant Facilitator
Grant Facilitator
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Job Category
M&P - AAPSJob Profile
AAPS Salaried - Research and Facilitation Level BJob Title
Grant FacilitatorDepartment
Leadership Faculty Michael Smith Laboratories Faculty of ScienceCompensation Range
$6747.50 - $9701.42 CAD MonthlyThe Compensation Range is the span between the minimum and maximum base salary for a position. The midpoint of the range is approximately halfway between the minimum and the maximum and represents an employee that possesses full job knowledge qualifications and experience for the the normal course employees will be hired transferred or promoted between the minimum and midpoint of the salary range for a job.
Posting End Date
October 26 2025Note: Applications will be accepted until 11:59 PM on the Posting End Date.
Job End Date
October 31 2026At UBC we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research innovation and learning for all faculty staff and students. Our commitment to employment equity helps achieve inclusion and fairness brings rich diversity to UBC as a workplace and creates the necessary conditions for a rewarding career.
Job Summary
The Grant Facilitator is an important role within the Michael Smith Laboratories who will increase research capacity by assisting faculty members to maximize their success with external research funding agencies and internal research funding sources. This position is responsible for identifying developing preparing and coordinating research grant applications letters of intent background documentation research program rationales ethics submissions and other documents for various research funding agencies. Successful proposals will require management and overall coordination of grant activities including budget forecasts agency reporting team meetings and ensuring faculty members are aware of deliverable. This position requires a high level of expertise and knowledge in molecular biology and genomics.
Organizational Status
Reports directly to the Director of the Michael Smith Laboratories and will liaise with project manager teams at the BC Cancer Research Institute and Life Science Institute. They will join a dedicated team of department staff who support the research success of 25 faculty members. Communicates directly with co-investigators lab managers research associates postdoctoral fellows graduate students consultants collaborators and external funding agencies to obtain information and documents for grant applications and progress reports.
Work Performed
Identifies funding opportunities from various Canadian and international agencies. Evaluates monitors and disseminates information to faculty members.
Organizes team meetings to discuss proposals determine internal UBC and funder timelines ensure faculty members are aware of deadlines UBC policy requirements human ethics biohazard and other requirements.
Interprets relevant regulations and requirements and provides guidance and consultation to faculty.
Reviews budgets proposed by researchers and amends for accuracy and adherence to agency guidelines.
Reviews grant requirements and contributes to writing and editing of scientific sections.
Develops implements and maintains procedures systems and processes for research file management.
Liaises with the UBC Office of Research Services and Research Ethics Boards to ensure that approvals are obtained ethical reviews are submitted and issues are resolved.
For successful proposals arrange meeting coordination and follow-up assist with inter-institutional agreements statement of work documents compliance documents.
Manages budgets initiates fund transfers as appropriate.
Tracks project expenditures milestones deadlines and objectives.
Organizes project team meetings.
Oversees the planning and organization of special research events seminars retreats workshops courses and symposia as requested.
Coordinate research progress and close-out reports including financial and metrics reporting.
Contributes to scientific presentations and edits abstracts for readability and consistency.
Support manuscript preparation and submission.
Assist in the recruitment and hire of project related faculty staff and students.
Recommend process improvements and strategies for strengthening project management methods.
Performs other related duties as required.
Consequence of Error/Judgement
Work is carried out under the portfolio of the Director; priorities and completion of tasks are determined accordingly. Resolution of errors is the responsibility of the Grant Facilitator in coordination with the Director. Inaccurate work may result in a loss of research funding dollars. Delays in work completion may hinder research project timelines. Confidential material regarding human resources must be treated with great tact and discretion.
Poor judgement errors in preparing documents or inappropriate management of confidential information could have an adverse effect on the faculty members department and/or University.
Supervision Received
Works independently with considerable latitude. The Grant Facilitator is expected to use a high level of initiative. Must possess a considerable amount of judgement in managing workload demands in order to meet multiple deadlines. Must exercise judgment in duties and responsibilities and in identifying unusual matters that require consultation further investigation etc. before taking action.
Supervision Given
None.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of three years of related experience or the equivalent combination of education and experience.
- Willingness to respect diverse perspectives including perspectives in conflict with ones own
- Demonstrates a commitment to enhancing ones own awareness knowledge and skills related to equity diversity and inclusion
Preferred Qualifications
Postgraduate degree in a field relevant to biotechnology genomics molecular biology microbiology botany or bioengineering.
Demonstrated knowledge skill and experience in research grant development scientific technical writing report writing and administration.
Knowledge of and/or experience in project management principles accounting and fiscal management.
Knowledge of research funding landscape and project management experience.
Experience with CIHR NSERC CFI.
Possess very strong oral and written communication skills in scientific English and an understanding of the culture of the research community and research granting agencies.
Ability to recognize and correct all manner of written errors including spelling grammar punctuation sentence structure spacing formatting logical conclusions and inconsistencies.
Experience and understanding of the principles of EDI.
Ability to gather record and organize information efficiently.
Strong interpersonal and organization skills and have the ability to accept responsibility and work both independently and as part of a team.
Thorough knowledge of and ability to use various software programs at an advanced level including Microsoft Office (Word Excel PowerPoint Outlook Teams OneDrive and MS Project) Zoom and Adobe Acrobat PDF Writer.
Knowledge of UBC policies and procedures and experience using UBC Workday RISe.
Proven ability to establish own priorities multi-task and work under pressure to meet deadlines.
Ability to deal with a diversity of people in a calm courteous and effective manner.
Ability to handle a high volume of work exercising strong organizational and time management skills.
High degree of confidentiality accuracy attention to detail thoroughness flexibility and dependability.
Employment Type
Full-Time
