Finance and Administration Officer

Title: Finance and Administration Officer

Location: Amman Jordan
Reporting To: Chief of Party

About Q2IMPACT:

Q2IMPACT is a data- and AI-first organization known for delivering innovative customized solutions in monitoring evaluation learning digital transformation and performance management for government security and development partners. Drawing on deep expertise in advanced analytics digital platforms and AI we help clients solve their most complex data knowledge management and operational challenges. Our collaborative culture values curiosity partnership and technical excellence.

Position Summary:

Q2IMPACT is seeking a detail-oriented and experienced Finance and Administration Officer to oversee financial operations and administrative functions for its field office in Amman Jordan. This role is critical to ensuring compliance with internal policies and donor regulations maintaining financial integrity and supporting efficient project implementation. The incumbent will work closely with Q2IMPACT headquarters and field teams to manage budgets reporting procurement and HR-related tasks.

Key Responsibilities:

Financial Management & Accounting

• Oversee day-to-day financial operations of the Amman field office.

• Maintain accurate and timely financial records in compliance with Q2IMPACT and Department of State policies.

• Prepare monthly quarterly and annual financial reports including accruals expenditures and projections.

• Review and approve payment requests and vouchers with proper documentation.

• Calculate and issue payroll; ensure timely submission of payroll taxes to Jordanian authorities.

• Prepare monthly cash forecasts and submit to Q2IMPACT Headquarters.

• Lead budget realignments and provide justification and narrative support.

• Ensure treasury management including cash position bank accounts and petty cash oversight.

Administration & Operations

• Supervise administrative and finance staff as required.

• Oversee recruitment vetting hiring and onboarding of new staff in coordination with Headquarters.

• Manage procurement and inventory of supplies and services in compliance with Department of State regulations.

• Ensure timely payments to staff consultants and vendors.

• Coordinate with local legal and accounting advisors and serve as liaison with external auditors.

• Maintain both paper and electronic filing systems for financial and administrative records.

• Support smooth project start-up and close-down processes.

Compliance & Internal Controls

• Ensure adherence to internal controls and financial procedures.

• Monitor compliance with donor regulations and Q2IMPACT policies.

• Support risk mitigation strategies related to finance and administration.

Education Qualifications & Skills:

• Jordanian citizen preferred.

• Bachelors degree in Accounting Business Administration Finance or related field.

• Minimum of 10 years of experience in finance and administration for international development projects in the Middle East.

• Demonstrated supervisory experience.

• Experience working on a USAID TPM project is preferred.

• Familiarity with USG financial reporting and compliance requirements.

• Experience managing donor-funded procurements and subcontracts/grants.

• Strong organizational and project management skills.

• Excellent written and verbal communication skills in English and Arabic.

• Proficiency in financial software and Microsoft Office Suite.

Working Conditions & Required Equipment:

The incumbent in this position will work in a professional office environment and will utilize the following equipment when working:

• Computer (laptop or desktop)

• Printer/Photocopier/Scanner/Fax

• Telephone

• Other (Specify if any)

The physical demands and work environment that have been described is representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions in accordance with the Americans with Disabilities Act.

This position description is an overview of the major functions and requirements of this position. This document is not intended to be an exhaustive list encompassing every duty and requirement of the position; the Employees Manager may assign other duties as related or as otherwise deemed appropriate and necessary within the general scope without the need for additional compensation