Program Assistant II
Program Assistant II
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Job Description
Current Employees: If you are currently employed at any of the Universities of Wisconsin log in to Workday to apply through the internal application process.
Position Title:
Program Assistant IIJob Category:
University StaffEmployment Type:
RegularJob Profile:
Department AssistantJob Duties:
This position provides advanced administrative and program support for the School of Nursing and Health Professions (SoNHP) and reports to the Dean of the College of Nursing Health Professions and STEM. Working closely with the School Director program leadership and university offices this role supports daily operations of professional programs while ensuring compliance with University State Board of Nursing and accreditation requirements. Key responsibilities include coordinating and processing student clinical site placements with public and private agencies maintaining accurate compliance records managing confidential data in multiple digital systems and assisting with program marketing recruitment retention and graduation activities. The position also collaborates across campus to ensure smooth processes reviews program materials for accuracy and compliance and may assist in guiding student employees.
As a primary contact for prospective and current students faculty staff and community partners this role requires exceptional customer service professional communication and the ability to balance multiple projects and deadlines in a fast-paced environment. The ideal candidate is self-motivated technologically proficient able to exercise sound judgment in specialized program support work and committed to maintaining a high level of confidentiality while contributing to the success and reputation of the SoNHP.
Key Job Responsibilities:
- Schedules logistics and secures resources for meetings conferences travel and work unit operations
- Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures
- Sends receives copies and distributes communications to the appropriate entities according to established policies and procedures under general supervision
- Collects analyzes and prepares various communication materials from established sources utilizing technology mediums
- Serves as a first point of contact for individuals and groups provides basic organizational information via phone in person and through other communication mediums and routes more complex inquiries to the appropriate entities
Department:
School of Nursing and Health Professions
Compensation:
Starting at $19/hour and commensurate with experience
Required Qualifications:
Demonstrated ability to draft clear grammatically correct correspondence and professional documents (e.g. emails reports or letters) and to communicate ideas effectively through phone conversations and/or meetings
Professional experience in an academic/administrative/clerical office role
Professional experience with MS Office Suite and Google applications including advanced functions and demonstrated ability to quickly learn new (academic or software) programs
Proven experience managing multiple projects or tasks simultaneously prioritizing responsibilities and consistently meeting deadlines in a fast-paced environment.
Preferred Qualifications:
Working knowledge of University and School of Nursing and Health Professions policies and procedures including program pre-requisites holistic admission process and curricula
Comprehensive understanding of the general policies and resources of a public university and/or a college including knowledge of Family Educational Rights and Privacy Act (FERPA) as it applies to students
Expert knowledge of agency health requirements medical terminology medical records lab reports HIPAA CDC OSHA and clinical agency expectations for care givers and Wisconsins Care Giver Law
Intermediate to high-level proficiency with the University Student Information System especially the functions of campus community student enrollment transcript request and application processing
Working knowledge of purchasing travel expense reporting and invoicing for Universities of Wisconsin.
Advanced keyboarding skills
How to Apply:
Applicants must submit the following documents using the online application:
Resume
Cover Letter
*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.
All final candidates will be asked to provide names email contact information and/or phone numbers for three (3) references with at least one being from a manager or supervisor during the interview process.
Note: Once you have attached your materials and submitted your application you will not be able to go into the system and change them.
To Ensure Consideration: Applications received by the end of the day on 10/13/2025 are ensured full consideration.Applications received after that date may be given consideration. Application materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.
Contact Information:
For questions regarding your application and additional options to apply contact Human Resources at or
Legal Notices:
Reasonable Accommodations
UWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability please contact or . This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWO is a State agency and subject to Wisconsins Open Records Law. UWO will not however reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsins Open Records certain circumstances the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request.
CBC & Reference Check Policy
All candidates for employment are subject to a pre-employment screening which includes a criminal background check work authorization and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.
Work Authorization
Unless otherwise indicated in the job posting the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore STEM extensions are not options for work authorization.
Annual Security and Fire Safety Report (Clery Act)
For the UWO Annual Security and Fire Safety Reports (i.e. Clery Report) which includes statistics about reported crimes and information about campus security policies see or call UWO Police Department at for a paper copy.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin age pregnancy disability status as a protected veteran or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds perspectives and skills and encourage all qualified individuals to apply.
Employment Type
Full-Time
