Library Coordinator
Library Coordinator
Posted on :
05-10-2025
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1 Vacancy
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Job Description
TitleReports to
Library CoordinatorDirector of the Library
Basic Job Functions
Specific Duties & Responsibilities
- Provides administrative support for the Director of the Library and all staff as needed as directed by the Director
- Monitors inventory of office supplies and the purchasing of new material with attention to budgetary constraints; assists with tracking of in-house member materials and premiums
- Processes bills payments check requests and other documents; generates internal and external communications for the department; expedites IT supply and other requests
- Regularly tracks financial commitments and expenses related to subscriptions dues and maintenance contracts during the year.
- Schedules appointments and meetings; keeps calendars and covers phone lines; assists with payroll processing and maintains annual attendance tracking reports.
- Keeps divisional files up-to-date and in order.
- Prepares purchase orders and requisitions; prepares deposits of payments for services; prepares monthly statistical reports
- Coordinates organizing of the departments tours events luncheons
- Assists with data input and extraction from financial reporting software
- Administers divisional contracts and agreements in accordance with Garden policies and requirements; ensures all potential contracts are fully vetted through proper channels
- Other related duties as needed
Qualifications
- Two years of experience in an administrative role in a not-for-profit organization; cultural institution experience preferred
- Strong varied computer skills including Microsoft Office (Word Excel Outlook PowerPoint) and internet research skills
- Must possess excellent organizational skills and have the ability to handle a multitude of various tasks as well as pay meticulous attention to details
- Must have a professional manner and the ability to multitask under pressure.
- Needs strong interpersonal and professional oral and written communication skills and have the ability to function as a team player in a collaborative environment
- College secretarial or business school training
Physical Demands & Work Environment:
While performing the duties of this position the employee is required at minimum to sit for extended periods.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Baseline Work Schedule:
Monday through Friday 35 hours per week. 9am 5pm.
Salary is commensurate with experience within the range of $60000-$62000.
Required Experience:
IC
Employment Type
Full-Time
Key Skills
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