Admin Assistant
Admin Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Azeus Systems Philippines is looking for an Administrative Assistant who is competent at office administration has the heart for human resources and excited to be part of a growing multi-national IT company.
We are happy to consider fresh graduates from any course or those with working experience.
The following are the duties and responsibilities:
- Assist in the front-desk activities including but not limited to:
- receiving documents addressed to the company or any of its employees
- answering phone calls
- receiving visitors applicants and delivery personnel and notifying concerned employees of their arrival
- Provide Admin & HR support including planning and organizing company activities
- Assist in Office Administration activities including but not limited to:
- a. Employee Attendance
- a.1. Generate daily attendance report and ensure timely update for payroll processing
- a.2. Track payroll disputes raised by employee/s
- a.3. Keep track of employees on overnight (ON)/on Frequent OTs/on AWOL
- b. Employee Effort Tracking
- b.1. Check generated Employee effort report and determine missing entries
- b.2. Keep track of missing effort entries and those with corrections and updates
- c. Employee Leave Crediting and Monitoring
- c.1. Record employee leaves (including those for the Cebu office) and reply to employee inquiries regarding their leaves
- c.2. Maintain a summary of employee leave balances
- c.3. Credit vacation leaves from weekend and/or holiday work
- c.4. Update leave credits of employees upon regularization and inform them about leave credits and how to avail of them.
- c.5. Remove filed and approved leave applications from the list pending for review
- d. Process compensatory leaves
- e. Verify employee claims for overtime meal and transportation reimbursements (for Manila and Cebu offices)
- f. Assist the Training Manager in the preparation of the Training Plan consolidation and tracking of Training Feedback
- g. Track unplanned absences of employees for the implementation of the Habitual absenteeism policy
- h. Handle the assigned company activity for the year
- i. Monitor emails and messaging platforms to check if there are emails or messages addressed to RPAdmin which need immediate reply
- j. Report to the office as Admin onsite on the designated month and perform office errands and specific tasks while onsite
- k. Coordinate with counterparts in Cebu and other global offices
- a. Employee Attendance
- Assist in the efficient conduct of administrative support and services of the company recommending changes as appropriate;
- Other duties and functions as are incidental or inherent to your duties or those which may be required requested or entrusted to you by your superiors.
Qualifications
- Proficient in MS Office particularly Excel Word and PowerPoint
- Self-motivated with ability to deliver under pressure
- Diligent quick to grasp instructions and eager to learn
- Excellent organizational and multitasking abilities
- Detail-oriented with strong problem-solving skills
- Strong oral and written communication skills
Employment Type
Full Time
