Executive Business and Operations Assistant 15660
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
LOOKING FOR TOP STELLAR CANDIDATES IN LATIN AMERICA
Position: Executive Business and Operations Assistant
Working Hours: Monday to Friday 9:00 AM6:00 PM EST
Salary Range: $2000 $3200 USD/month (Final offer depends on client approval and overall assessment of candidate skills and experience)
Work Location: Remote
About the job
We are seeking an experienced highly organized and resourceful Assistant to provide direct support to our C-suite leadership team. This role goes far beyond schedulingyoull act as a strategic partner managing proposals and contracts supporting key initiatives and enabling our executives to focus on growth and impact. Youll be privy to high-level conversations across the organization serve as a sounding board for ideas and help turn strategy into execution. This is a long-term role for someone excited to grow alongside a dynamic fast-paced podcasting company.
Duties and Responsibilities:
The Assistant will support both the Business Development and Operations Leadership Team.
Business Development Tasks:
- Inbox & Communication Support
- New Client Onboarding Admin
- Scheduling Support
- HubSpot & Pipeline Maintenance
- DocuSign & Countersignature Tracking
- File & Folder Maintenance
- Client Gifting
- Ad-Hoc
- Production Operations Support
- HR Administrative Support
- Ops Administrative Support
- Employee Gifting & Culture Ops (Ops)
- Invoicing Follow-Up Support
- 5 years of experience in a business support role.
- Demonstrated interest in long-term growth and taking on increasing responsibility.
- Strong business acumen and ability to anticipate needs before they arise.
- Experience drafting proposals contracts or sales materials.
- Proficient in navigating CRM or project-tracking systems such as HubSpot Salesforce Airtable Monday etc and signature workflows like PandaDoc DocuSign or similar.
- Excellent written and verbal communication skills with exceptional attention to detail.
- Proven ability to juggle multiple priorities with discretion judgment and speed.
- Comfortable working in a fast-paced entrepreneurial environment ideally within media or creative industries.
- Passion for podcasts media or storytelling is a plus.
Note: Please submit your resume in ENGLISH; otherwise your application may not be processed. We prioritize the processing of one active application at a time. If you have applied for multiple job openings within our organization we kindly request that you direct any update inquiries to the team responsible for handling your initial application. If selected for the role the final offer will be at the clients discretion and will depend on your interview performance skills and experience.
Key Skills
- AutoCAD 3D
- Council
- ABAP
- Apps
- Electronics Engineering
- Clinical
About Company
Somewhere, formerly Support Shepherd. We find you amazing employees who cost 80% less than US equivalents, backed by our 6-month Perfect Hire Guarantee.
