Invoice Reconciliation Specialist (Temporary)
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Job Location:
Austin, TX - USA
Hourly Salary:
$ 23 - 25
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
We are Indeed Flex. We Help People Get Jobs. Right now were hiring!
The current staffing model is broken with low wages and limited opportunities. As flexible work continues to grow were taking a radically different approach: providing job seekers with control ownership and choice so employees can find the working patterns and scenarios to suit their doing so we aim to revolutionise the industry.
After demonstrating our approach throughout the UK under the Syft brand we were acquired by in 2019 and we rebranded to Indeed Flex in 2020. With continued independence and phenomenal levels of support weve been able to accelerate our mission as we expand throughout the US as well as the UK. Fast growth creates tremendous opportunities - come and join a team of inquisitive passionate and driven individuals helping each other grow and building something meaningful!
Main Purpose
This role will serve as a critical financial liaison between our company and our external agency partners. The core responsibility involves meticulously reconciling invoices received from these agencies against the invoices we have sent to our end clients ensuring complete alignment in terms of services scope and total amounts. Following reconciliation the specialist is responsible for proactively managing discrepancy resolution: this means initiating contact primarily via phone and email to discuss any variances found. A key function of this role is to support the agency by clearly explaining why an invoice cannot be processed and outlining the precise steps needed for correction and successful processing ensuring adherence to contractual and financial standards. Finally this specialist is also tasked with actively promoting and ensuring the agency has access to appropriate self-service resources (like portals or guides) to manage their future invoicing efficiently thereby streamlining the overall financial partnership.
This is a temporary position which will last a minimum of three months with potential for extension.
This position is onsite in Austin TX (at The Domain) Monday through Friday with the option to work from home on Thursdays.
Qualifications & Skills
- Ability to efficiently compare match and reconcile time and attendance (T&A) data between three distinct parties (clients agencies internal systems)
- Strong working knowledge of Microsoft Excel/Google Sheets for data manipulation and analysis
- Billing invoice and/or payroll function experience
- Basic knowledge of how T&A data translates into final payroll figures and client invoices
- The ability to investigate and resolve timesheet/invoice issues quickly and logically
- Tact and diplomacy to discuss and resolve sensitive data discrepancies with external partners
- Ability to use context clues to piece together incomplete information
- Ability to adapt to evolving processes
- Ability to adapt to new business processes and data flows and the impact they have on financial results
Responsibilities & Duties
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities and duties of the position.
- Playing an integral role in managing all day-to-day timesheet operations liaising between clients agency partners and Flexs internal Account Managers.
- Contacting Agencies to identify timesheet issues and collating the key issues and presenting back to our Product and Partnerships teams.
- Reconciliations of time and attendance (T&A) between client and agency data on our Order Management System on completed shifts.
- Time Import or manual upload of timesheets for clients & agencies not on the Indeed Flex ERP system.
- Supporting implementation of new processes and procedures contributing to the successful operations of the business and with key stakeholders.
- Support the billing and payroll functions by ensuring accurate information is provided to both functions by leveraging systems tools and processes.
- Support on ad hoc projects to identify and drive efficiencies and process improvements.
Benefits
- $23 to $25 hourly pay
- Employee Assistant Program
- 25 days PTO (prorated) Birthday Off
- 8 Paid Holidays
- Duvet days (½ day off every quarter)
- Volunteer days
Youll fit right in at Indeed Flex if:
- Youre a great communicator and highly collaborative. Were best when we all pull in the same direction
- You dont mind doing the work whatever it is - you can see the impact at the end and youre in it for the long haul
- Data is your heart and soul - you know you need it to drive you in the right direction
- Youre proactive and always willing to learn
- You can navigate the ambiguity and high levels of autonomy in a scale up environment - you know what were about and you want to be a part of it
Work Environment
This job operates in a professional office environment or remotely. This role routinely uses standard office equipment to complete daily responsibilities and duties. If working in a remote office environment a clean designated workspace must be kept in a safe condition free from hazards to both the employee and the equipment. Remote office positions also require reliable high-speed internet.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger handle or feel; and reach with hands and arms. The employee is required to sit or stand at a desk indoors for most of the day; and is occasionally required to climb or balance; and stoop kneel crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.
Position Type / Expected Hours of Work
Hours are Monday - Friday regular business hours. Occasional evening and weekend work may be required as job duties demand.
Travel
This position requires minimal travel less than 25% of the time. Most travel is outside of the local area and will require overnight accommodations.
All travel is subject to the Indeed Flex travel policy and will be recompensed per the policy. It is the responsibility of the employee to understand and abide by the Indeed Flex Travel Policy in order to receive appropriate expense reimbursements.
Work Authorization / Security Clearance
None Required For This Position
AAP/EEO Statement
Were an equal opportunity employer. All applicants will be considered for employment without attention to race color religion sex sexual orientation gender identity national origin veteran or disability status.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.
Required Experience:
IC
Key Skills
- Clinical Research
- Accounts Management
- Delivery
- Drafting
- HR
- Document Management
About Company
With Indeed Flex, get fast access to temporary jobs and flexible work in various industries that fit your lifestyle. Your work. Your choice.
