Administrative Assistant

Job Description

Job Title: Administrative Assistant

Department: Administration

Location: West Division

About Us:

Acrisures West Division began with a small group of agency partners joining together for the best interest of their clients and teams. Through collaboration and trust they revealed the individual strengths and the extraordinary advantage at their doorsteps. As their success became a reality people took notice and the platform grew. Their entrepreneurial spirits drove the partnership that led the Acrisure West Division to where it is today with a culture built on organic partnership.

Acrisure is a fast-growing fintech leader that operates a global insurance broker. Acrisure provides a broad array of insurance and financial related solutions including commercial property and casualty personal lines and employee benefits insurance real estate services cyber services and asset and wealth management. Acrisures massively valuable high margin distribution network combines the strength of trusted advisors with growth and efficiency enabled by AI.

Job Summary:

The Administrative Assistant specializes in providing administrative support for a department or group of individuals. A broad knowledge of operational procedures and tools obtained through extensive work experience is beneficial in this position. The Administrative Assistant would support small to mid-size departments in a variety of ways including managing calendars making travel arrangements and processing payroll.

Responsibilities:

• Implement and maintain efficient operational processes
• Manage a range of responsibilities specific to small to mid-size departments
• Provide comprehensive administrative support to a department or group of individuals
• Handle day-to-day administrative tasks to ensure smooth operations
• Organize and coordinate meetings including scheduling preparing agendas and ensuring necessary resources are available
• Order and maintain inventory of supplies and equipment for the department
• Ensure timely procurement and cost-effective purchasing
• Manage incoming and outgoing mail
• Maintain and coordinate executive and departmental calendars
• Prioritize and schedule appointments meetings and events
• Handle payroll processing for non-exempt employees
• Run and analyze reports as required
• Make travel arrangements for executives ensuring all details are managed efficiently
• Process expense reports using Concur ensuring compliance with company policies

This description is not meant to be all-inclusive and may be modified from time to time at the discretion of management.

Requirements:

• Proficiency in departmental operational processes
• Familiarity with software and systems used for scheduling payroll and expense reporting
• Expertise in providing administrative support to a department or group of individuals
• Ability to manage day-to-day operations efficiently
• Organizational skills to handle travel logistics and expense tracking
• Ability to manage a broad scope of responsibility
• Handle sensitive and confidential information with discretion
• Excellent written and verbal communication skills
• High level of professionalism

Education/Experience:

• High School Diploma or equivalent. College Degree preferred.
• Familiarity with administrative processes
• Equivalent work experience in administrative roles

Benefits & Perks: