Proposal specialist
Proposal specialist
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$ 66000 - 77000
1 Vacancy
Job Description
Proposal Coordinator Architecture & Construction
Company: Company Name (Represented by Luxus Group Recruiting)
Location: City State (On-Site/Hybrid depending on firm policy)
Employment Type: Full-Time
Salary Range: $66000 $77000 annually (DOE)
Total Compensation Package: $75000 $85000 (including benefits and PTO)
Position Overview
We are seeking a Proposal Coordinator to lead efforts in preparing high-quality proposals and client presentations for an architecture and construction-focused firm. This role requires graphic design skills strong communication organizational excellence and a competitive spirit.
The Proposal Coordinator will collaborate with Project Directors Accounting and consultants to coordinate and deliver winning proposals while ensuring scope fees and schedules are aligned. Architecture or construction industry experience is preferred.
Key Responsibilities
Maintain and review a pipeline of proposals and additional services for ongoing projects.
Set up project directories for new pursuits.
Collaborate with Project Directors and Accounting to define scope and objectives.
Prepare and issue Requests for Proposals (RFPs); track consultant fee quotes.
Create proposal budgets using Excel templates populating services hours and consultant fees.
Draft and edit proposals in Word templates for Director review.
Review final proposals with Directors before client delivery.
Track signed proposals and ensure authorization before work begins.
Coordinate consultant contracts with Project Directors and Finance.
Partner with Accounting to set up client accounts.
Provide follow-up and administrative support throughout the proposal lifecycle.
Qualifications
Experience: 25 years in a business environment (AEC industry preferred).
Education: High school diploma or equivalent required; additional coursework or certifications a plus.
Skills:
Strong math and budgeting skills.
Excellent written and verbal communication.
Graphic design experience preferred.
Knowledge of Microsoft Office Suite (Word Excel Outlook Access).
Experience with Adobe InDesign highly preferred.
Attributes:
Detail-oriented self-starter and highly organized.
Positive collaborative and client-focused attitude.
Reliable punctual and dependable.
Other: Reliable transportation for occasional errands and ability to handle/transport documents as needed.
Compensation & Benefits
Above-market salary full benefits package.
Medical dental and vision coverage.
401(k) with company match.
PTO sick leave and paid holidays.
Professional development and career advancement opportunities.
Collaborative and supportive team culture.
SEO Keywords (for job boards & Google ranking):
Proposal Coordinator architecture jobs Proposal Coordinator construction jobs InDesign proposal coordinator AEC proposal specialist jobs proposal writer architecture engineering construction proposal coordinator RFP coordinator jobs proposal coordinator entry-level AEC marketing coordinator architecture jobs proposal development coordinator
Required Experience:
IC
Employment Type
Full Time
