Part-Time Payroll Administrator

Position: Payroll Administrator

FLSA Status: Non-Exempt

Reports To: Director of Operations

PRIMARY FUNCTION/PURPOSE

The Payroll Administrator will process bi-weekly payroll and maintain employee time records. They will undertake a variety of tasks such as entering payroll information calculating wages and making payments. The role also supports the company with marketing initiatives and strategies.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Collect and verify timekeeping information for all employees.
• Calculate pay according to hours worked incorporating leaves and overtime.
• Manage and calculate taxes and deductions.
• Process payroll biweekly and as needed for terminated employees.
• Update payroll records by entering adjustments on pay rates employee status changes etc.
• Deal with questions regarding payroll from employees and upper management.
• Investigate and resolve any discrepancies in payroll.
• Prepare and submit reports with payroll information to the supervisor.
• Correctly and confidentially store maintain and update all staff HR and benefit records.
• Make payments to health benefit systems.
• Handle basic bookkeeping tasks.
• Process receipts from company employees.
• Communicate marketing deliverables objectives and timelines to the team while providing instructions for promotion or use.
• Maintain an inventory and directory of sales support materials making sure all resources are accurate and current while coordinating new material creation as needed.
• Continually seeking and researching new sources of prospective clients.
• Other Duties and Projects Assigned by Supervisor.

GENERAL PROFESSIONAL DEVELOPMENT

• Functions effectively in response to workflow or ongoing direction by management.
• Ability to connect and build rapport with employees in person or over the phone.
• Ability to work effectively with people of diverse cultures ages and economic backgrounds.
• Self-motivated and strong initiative.
• Strong problem-solving skills good judgment and attention to detail.
• Ability to multi-task and work cooperatively with others.
• Good attendance and punctuality.

PROFESSIONAL/TECHNICAL KNOWLEDGE SKILLS & ABILITIES

• Must possess a high school diploma or General Educational Development (GED) certificate.
• Preferred: Knowledge of business processes usually obtained from a degree in Business Administration or Health Care Administration.

LICENSES & CERTIFICATIONS

• Required: Valid state Drivers License
• Preferred: Automobile insurance with reliable transportation

TECHNICAL SKILLS

• Competent use of computer systems and basic typing skills.
• Demonstrates necessary proficiency with healthcare electronic clinical systems including EHR and scheduling systems in medical office settings.
• Proficient in clerical/administrative skills including Microsoft Office suite and other general office software.
• Proficient with typical office equipment: Computer Copier telephone Fax credit card machine scanner.

COMMUNICATIONS SKILLS

• Effective communication abilities to interact via phone email and/or in-person with all stakeholders.
• Ability to work well in a team environment. Being able to triage priorities delegate tasks if needed and handle conflict in a reasonable manner.
• A calm manner and patience when handling stressful situations.
• Preferred: Bilingual skills in English and Spanish language.

IMO is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy sexual orientation gender identity national origin age protected veteran status or disability status.