Executive Support & Communications Associate
Executive Support & Communications Associate
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1 Vacancy
Job Description
Executive Support & Communications Associate
Security Clearance Requirement: Eligible for a DoD Security Clearance is preferred
Salary Range: $35K - $43K
(The salary range provided is a general guideline. Nexagen Networks considers various factors when determining base salary offers including the scope and responsibilities of the position as well as the candidates experience education skills and current market conditions.)
As an Executive Support & Communications Associate youll join a high-impact team supporting proprietary technology initiatives and strategic proposal development for government contracts. This role blends executive support document management and confidentiality oversight across mission-critical systems and digital assets. Youll work closely with senior leadership and cross-functional teams to ensure operational excellence and compliance in a fast-paced high-stakes environment.
Nexagen Networks is a trusted partner to the Department of Defense (DoD) and other federal agencies including the Army Air Force Marine Corps Navy and DHS. With more than 20 years of industry expertise we deliver exceptional lifecycle professional services spanning Research and Development Cloud Engineering Digital Modernization Systems and Software Engineering DevSecOps ITSM Cybersecurity Satellite Communication (SATCOM) RMF-FedRAMP Logistics Training Exercises COMSEC and IT/Networking.
Job Description
We are seeking a detail-oriented and proactive Executive Administrative & Strategic Support professional to join our team. The ideal candidate will support proprietary systems and manage the proposal library ensuring compliance confidentiality and operational efficiency. This role requires strong organizational skills technical proficiency and the ability to collaborate with executives and cross-functional teams.
Position Responsibilities
Provide executive-level administrative support including calendar management meeting coordination and sensitive correspondence handling.
Assist in preparing and managing NDA documentation for personnel involved in proprietary systems.
Track future and current opportunities in the company pipeline keeping leadership informed of emerging and upcoming pursuits.
Support the reorganization and maintenance of the SharePoint-based proposal library ensuring version control and document accessibility.
Coordinate with business development capture and technical teams to ensure proposal content accuracy and compliance.
Maintain secure repositories for contracts NDAs and proposal artifacts ensuring alignment with legal and branding standards.
Liaise with internal teams and external partners to support proposal development and strategic meetings.
Track action items and follow-ups from executive and capture strategy sessions.
Handle confidential data with discretion and ensure compliance with corporate and federal standards.
Qualifications
Ability to manage multiple high-priority initiatives with precision.
Skilled in document libraries metadata tagging and permission management in SharePoint.
Strong ability to draft format and refine executive-level documents.
Familiarity with MS Office Adobe SharePoint and proposal tools.
Trusted to manage confidential data and represent executives professionally.
Preferred Requirements
Experience supporting DoD or federal proposal efforts.
Familiarity with proprietary systems and IP protection protocols.
Understanding of government contracting and compliance frameworks.
Work Location
This role is primarily remote with occasional travel required for meetings training networking events and other essential business activities. Depending on project scope and client needs on-site presence may be necessary in the future.
Company Benefits:
At Nexagen we believe in taking care of our team from day one! Enjoy comprehensive benefits including health dental and vision insurance generous paid time off a matching 401k and various support programs. We also offer professional development opportunities and additional perks to ensure you thrive both personally and professionally. Join us and experience the difference with benefits that start on your first day!
Our Culture:
Join our dynamic team and thrive in a culture that champions flexibility professional growth and work-life balance. At Nexagen we support your continuous learning with comprehensive training and educational reimbursement. We celebrate your achievements and focus on delivering exceptional value to our customers. Be part of a supportive environment where your contributions directly impact on our customers success and propel your career forward. #ZR
The application period for the job is estimated to be 20 days from the job posting date. However this timeline may be shortened or extended depending on business needs and the availability of qualified candidates.
Nexagen Networks Inc. is an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status.
Required Experience:
IC
Employment Type
Full-Time
