CD&A Senior Executive Assistant

Career Category

Job Description

Join Amgens Mission of Serving Patients

At Amgen if you feel like youre part of something bigger its because you are. Our shared missionto serve patients living with serious illnessesdrives all that we do.

Since 1980 weve helped pioneer the world of biotech in our fight against the worlds toughest diseases. With our focus on four therapeutic areas Oncology Inflammation General Medicine and Rare Disease we reach millions of patients each year. As a member of the Amgen team youll help make a lasting impact on the lives of patients as we research manufacture and deliver innovative medicines to help people live longer fuller happier lives.

Our award-winning culture is collaborative innovative and science based. If you have a passion for challenges and the opportunities that lay within them youll thrive as part of the Amgen team. Join us and transform the lives of patients while transforming your career.

CD&A - Senior Executive Assistant

What you will do

Lets do this. Lets change the world. As a key member of the Customer Data & Analytics (CD&A) team the Senior Executive Assistant (SEA) will be primarily responsible for complex administrative support activities supporting the VP AVP and Executive Directors for CD&A. CD&A is a broad organization with a singular vision to develop Data & Analytics capabilities across GCO support a cultural shift towards expanded use of advanced analytics and drive prioritization of high value work. This role will work closely with the other Administrative Coordinators and Executive Assistants within GCO.

The EAs administrative work assignments will be complex in nature requiring absolute discretion and confidentiality as well as considerable tact judgment creativity and initiative in resolving issues. The EA must also be able to manage multiple priorities in a continually changing environment.

Flexible Commuter role to the Thousand Oaks CA office. You will work on-site a minimum of 2-3 days a week.

• Proactively manage the executives calendar with a focus on efficient time utilization and time conflict management ensuring that the VP and organization are appropriately represented at all forums
• Coordinate arrangements for and execute key tasks to effectively manage a variety of key business meetings while maintaining a keen awareness of and sensitivity to global time zones
• Schedule coordinate and track events reflected on VPs engagement plan including All Staff meetings and special events
• Execute and coordinate certain special projects such as team schedules team building and onboarding needs
• Coordinate domestic travel arrangements amidst dynamic business requirements
• Answer questions/furnish information to keep the executives time free of minor detail work including screening certain meeting requests
• Timely preparation and processing of expense reports

What we expect of you

We are all different yet we all use our unique contributions to serve patients. The administrative professional we seek is a go-getter with these qualifications.

Basic Qualifications:

Associates degree and 4 years of administrative experience

OR

High school diploma / GED and 6 years of administrative experience

Preferred Qualifications:

• Previous Amgen knowledge is a plus
• Ability to project a highly professional image consistent with dealing with senior Amgen executives
• Ability to collaborate cross-functionally with Senior Executive Assistants and Administrative Coordinators who support key business partners and operational activities
• Executive assistant experience in calendar management domestic/international travel
• Ability to work with digital media such as SharePoint iPad BOX Teams etc. to ensure that VP has required pre-read and briefing material in a convenient format
• Exceptional communication skills (oral and written)
• Outstanding interpersonal skills
• Flexibility amidst rapidly changing meeting and travel requirements
• Self-starter who can function autonomously
• Ability to pay close attention to detail and manage several projects simultaneously
• Excellent Microsoft suite skills and knowledge of most Amgen systems
• Prepare meeting agendas and PowerPoint presentations for staff meetings as needed
• Positive can-do attitude and team-centric approach
• A strategic thinker who likes to think ahead and anticipate solutions to logistical issues
• Ability to prioritize projects of greater urgency and importance under pressure
• Calm under pressure

What you can expect of us

As we work to develop treatments that take care of others we also work to care for your professional and personal growth and well-being. From our competitive benefits to our collaborative culture well support your journey every step of the way.

The expected annual salary range for this role in the U.S. (excluding Puerto Rico) is posted. Actual salary will vary based on several factors including but not limited to relevant skills experience and qualifications.

In addition to the base salary Amgen offers a Total Rewards Plan based on eligibility comprising of health and welfare plans for staff and eligible dependents financial plans with opportunities to save towards retirement or other goals work/life balance and career development opportunities that may include:

• A comprehensive employee benefits package including a Retirement and Savings Plan with generous company contributions group medical dental and vision coverage life and disability insurance and flexible spending accounts
• A discretionary annual bonus program or for field sales representatives a sales-based incentive plan
• Stock-based long-term incentives
• Award-winning time-off plans
• Flexible work models including remote and hybrid work arrangements where possible

Apply now and make a lasting impact with the Amgen team.

In any materials you submit you may redact or remove age-identifying information such as age date of birth or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application deadline

Amgen does not have an application deadline for this position; we will continue accepting applications until we receive a sufficient number or select a candidate for the position.

As an organization dedicated to improving the quality of life for people around the world Amgen fosters an inclusive environment of diverse ethical committed and highly accomplished people who respect each other and live the Amgen values to continue advancing science to serve patients. Together we compete in the fight against serious disease.

Amgen is an Equal Opportunity employer and will consider all qualified applicants for employment without regard to race color religion sex sexual orientation gender identity national origin protected veteran status disability status or any other basis protected by applicable law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process to perform essential job functions and to receive other benefits and privileges of employment. Please contact us to request accommodation.

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