Office Manager Assistant

Durham, NC - USA

Monthly Salary: Not Disclosed

Posted on: 03-10-2025

Vacancies: 1 Vacancy

Job Summary

Our client is a trusted and growing electrical contractor serving commercial industrial and institutional clients throughout North Carolina South Carolina and Virginia. Known for our commitment to safety integrity and quality craftsmanship our client offers a wide range of electrical services with a focus on long-term client partnerships. As our client continues to expand their reach they are looking to hire an experienced and results-driven Construction Accounts Receivable Clerk.

Responsibilities:

Administrative Support
Manage daily office operations including scheduling correspondence and record-keeping.
Maintain office supplies equipment and vendor relationships to ensure smooth workflow.
Serve as the primary point of contact for internal staff and external visitors.
Assist leadership with drafting reports preparing presentations and organizing company documents.

Human Resources Support
Assist with new hire onboarding including preparing paperwork coordinating orientation and maintaining personnel files.
Track employee attendance PTO requests and policy compliance.
Support HR in maintaining company records training documentation and benefits enrollment.
Help organize employee communications events and culture initiatives.

Accounting & Financial Support
Process incoming invoices receipts and expense reports for accuracy and coding.
Assist with accounts receivable tracking and payment processing.
Reconcile basic financial data and support the month-end close process.
Coordinate with project managers and accounting staff to resolve minor billing or payment discrepancies.

Process & Operations
Identify and recommend opportunities to improve office workflows and procedures.
Support compliance with company policies safety documentation and audit requirements.
Provide ad hoc support to leadership and project teams as needed.

Qualifications:

Education & Experience
Associate degree in Accounting Business Administration or related field required; Bachelors degree preferred.
Minimum 2-4 years of accounts receivable or billing experience with at least 1 year in the construction industry highly preferred.

Technical Skills
Proficiency with QuickBooks Sage Viewpoint or similar construction accounting software.
Strong working knowledge of Microsoft Excel (pivot tables formulas data tracking) and other MS Office applications.
Ability to learn and adapt to new software systems quickly.

Key Competencies
High level of accuracy and attention to detail in data entry record-keeping and reconciliation.
Strong written and verbal communication skills to interact professionally with clients project teams and vendors.
Proven ability to manage multiple tasks prioritize deadlines and work independently with minimal supervision.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Commitment to maintaining confidentiality of sensitive financial information.

$50000 - $65000 a year

Required Experience:

Responsibilities:

Administrative Support
Manage daily office operations including scheduling correspondence and record-keeping.
Maintain office supplies equipment and vendor relationships to ensure smooth workflow.
Serve as the primary point of contact for internal staff and external visitors.
Assist leadership with drafting reports preparing presentations and organizing company documents.

Human Resources Support
Assist with new hire onboarding including preparing paperwork coordinating orientation and maintaining personnel files.
Track employee attendance PTO requests and policy compliance.
Support HR in maintaining company records training documentation and benefits enrollment.
Help organize employee communications events and culture initiatives.

Accounting & Financial Support
Process incoming invoices receipts and expense reports for accuracy and coding.
Assist with accounts receivable tracking and payment processing.
Reconcile basic financial data and support the month-end close process.
Coordinate with project managers and accounting staff to resolve minor billing or payment discrepancies.

Process & Operations
Identify and recommend opportunities to improve office workflows and procedures.
Support compliance with company policies safety documentation and audit requirements.
Provide ad hoc support to leadership and project teams as needed.

Qualifications:

Education & Experience
Associate degree in Accounting Business Administration or related field required; Bachelors degree preferred.
Minimum 2-4 years of accounts receivable or billing experience with at least 1 year in the construction industry highly preferred.

Technical Skills
Proficiency with QuickBooks Sage Viewpoint or similar construction accounting software.
Strong working knowledge of Microsoft Excel (pivot tables formulas data tracking) and other MS Office applications.
Ability to learn and adapt to new software systems quickly.

Key Competencies
High level of accuracy and attention to detail in data entry record-keeping and reconciliation.
Strong written and verbal communication skills to interact professionally with clients project teams and vendors.
Proven ability to manage multiple tasks prioritize deadlines and work independently with minimal supervision.
Strong problem-solving skills and a proactive approach to identifying and resolving issues.
Commitment to maintaining confidentiality of sensitive financial information.

$50000 - $65000 a year

Required Experience: