Fleet Procurement & Asset Coordinator
Fleet Procurement & Asset Coordinator
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Job Description
Hiring Range: $36.55-$43.86. The maximum pay for this position is $51.17.
The Fleet Procurement & Asset Coordinator plays a critical role in the lifecycle management of the Eagle County vehicle fleet. This position is responsible for overseeing all aspects of fleet procurement upfitting replacement vendor relations vehicle recalls and integration of new EV/hybrid technologies. Working closely with the Fleet Manager the Coordinator will streamline acquisition processes manage asset performance and contribute to the countys long-term sustainability and cost-saving goals.
Schedule: Monday-Friday 8:00 am-4:30 pm.
Applicants are encouraged to apply by October 14th; however the job will be posted until filled.
Essential Functions
Fleet Procurement & Upfitting:
- Manage end-to-end vehicle and equipment acquisition including specifications bids orders and delivery.
- Coordinate upfitting schedules and ensure timely delivery of ready-to-deploy vehicles.
- Maintain a live up-to-date procurement and replacement tracking system for full fleet visibility.
- Explore potential grant opportunities related to fleet procurement and sustainability initiatives; assist in gathering information and supporting grant application efforts in coordination with relevant departments.
Asset Replacement & Disposal Planning:
- Develop and maintain a proactive vehicle/equipment replacement and disposal strategy.
- Monitor vehicle lifecycles and advise on optimal replacement and disposal timing based on usage costs and reliability.
- Coordinate the proper disposal of retired fleet assets ensuring compliance with all regulations and maximizing potential resale value.
EV/Hybrid Technology Research:
- Continuously research emerging EV/hybrid vehicle options and infrastructure.
- Identify and propose strategic investments aligned with Eagle Countys sustainability goals.
Recall Management:
- Proactively track recalls and service bulletins to minimize downtime and reduce repair costs.
- Schedule and coordinate recall work with vendors and departments.
Vendor & Dealer Relationship Management:
- Build strong relationships with vehicle dealers body shops and upfitters.
- Work with Procurement to negotiate bulk or cooperative purchasing and volume discounts.
- Ensure performance and pricing transparency with all vendors.
Car Share Program Oversight:
- Assist in the operation and optimization of the Countys vehicle-sharing program.
- Analyze utilization data to improve scheduling and vehicle allocation.
Insurance & Body Shop Coordination:
- Collaborate with Risk Management on insurance claims.
- Manage body shop repairs and minimize vehicle downtime due to accidents.
Data & Reporting:
- Monitor and manage fleet procurement budgets with precision ensuring strict adherence to financial targets through ongoing consultation with leadership.
- Maintain asset details and information in the Fleets Faster system.
- Keep Fleet Manager and Director informed of procurement status vendor issues cost savings and opportunities including asset disposal outcomes.
- Provide detailed reports and forecasts for vehicle replacement cost analysis and EV transition plans as well as asset disposal records.
Support Fleet Manager & Supervisors:
- Relieve operational burdens related to procurement recall management and asset disposal.
- Be a point of contact for departments regarding new vehicle needs and configurations and asset disposal inquiries.
- Provide detailed reports and forecasts for vehicle replacement cost analysis and EV transition plans.
- Set up mandatory training for incoming assets
Other Duties as Assigned
Qualifications
Education Experience Licensure Certification or Registration:
- Associate or Bachelor degree in Business Administration Automotive Technology Supply Chain Management or related field preferred.
- Minimum 3 years of experience in fleet operations procurement or asset management.
- Knowledge of vehicle systems EV/hybrid technologies and fleet lifecycle management.
- Experience with public sector purchasing or cooperative contracts is a plus.
- Must possess a valid Colorado Drivers License
Knowledge Skills and Abilities:
- Clear and concise verbal and written communication tailored to the audience.
- Strong negotiation and vendor management skills.
- Excellent organizational and project management abilities.
- Strong interpersonal and communication skills to liaise with vendors internal departments and leadership.
- Proficient in Google Workspace Microsoft Office fleet management software (Faster) and procurement platforms.
- Analytical mindset with attention to cost-efficiency and value.
- Exercises sound judgment and makes timely informed decisions based on careful analysis.
- Demonstrates efficiency through time management cost awareness and continuous improvement.
- Knowledge of vehicle systems EV/hybrid technologies and fleet lifecycle management.
Culture & Benefits
Working in local government is one of the best career paths in the mountains. Your Career will Soar with Eagle County. Get started with us today!
- Why is Eagle County recognized as a Best Place to Work in 2022 Culture of flexibility and support for mental health / wellness. Check out more awards here.
- Purpose! A modern values-driven workplace with more than 550 employees embracing a welcoming culture supportive leaders and an organization focused on our mission: Creating a Better Eagle County for All.
- Learning organization focused on professional development opportunities FREE CMC classes and Tuition reimbursement.
- Future focused with our Strategic Plan on improving housing climate change and more.
- As a certified healthy workplace our culture recognizes the importance of individual needs and enjoying life outside of work. Other perks may include flexible work arrangements paid volunteer time and daytime fitness classes/bike rides.
Great benefits! See the details
- Comprehensive and low-cost medical dental and vision insurance (as low as $85/month for employee only)
- Wellness program where you can earn cash or extra days off
- 13 paid holidays
- Paid time off (starting at 12 days) and additional medical leave
- Paid volunteer hours
- 8% (dollar-for-dollar match) retirement plan
- Free classes at Colorado Mountain College
- Eagle County University classes (internal trainings)
- Tuition reimbursement programs
- Bilingual Pay Incentive
- Free bus pass and more
Relocation & Housing Information
Required Experience:
IC
Employment Type
Full-Time
