Director of Real Estate & Facilities

Position Summary

The Real Estate & Facilities Director leads the strategic planning acquisition development and management of ForMotions real estate portfolio and Embla Medicals facilities across the United States. This leader partners with Operations Finance Legal Construction and other cross-functional teams to drive growth optimize space utilization and ensure operational excellence. The Director oversees all aspects of site selection lease negotiation project management and facilities operations ensuring alignment with business objectives and compliance with regulatory and corporate standards.

Key Responsibilities

Strategic Planning & Business Development

• Develop extensible master plans for strategic growth including renewals new sites relocations renovations and minor facilities projects.
• Collaborate with Finance and Operations to establish annual capital budgets and operating costs.
• Identify and engage brokers for market assessment site selection and market comps; shortlist sites for tours with Operations.
• Lead business case development for new market opportunities and ensure final terms are reflected in approved business cases prior to lease execution.
• Present new deals relocations and renewals to Leadership in partnership with Operations.

Leadership & Project Oversight

• Facilitate budget approval for each project and manage multiple concurrent projects to meet deadlines and lease commitment.
• Lead and oversee real estate construction and facilities team members to ensure project milestones are achieved.
• Work closely with Accounting Legal Construction Operations and other teams to facilitate approvals and ensure project success.
• Maintain governance structure and oversight for all real estate and facilities projects.

Transaction Management

• Manage end-to-end execution of real estate transactions including site selection brokerage engagement acquisition and integration with construction and operations.
• Govern LOI negotiations ensuring enterprise objectives and terms are met; escalate risks and non-standard terms as needed.
• Collaborate with Legal on lease negotiations lead business terms and support legal review.
• Ensure adherence to established real estate processes and documentation standards for all projects and portfolio documentation.

Operational Excellence

• Introduce best practices lessons learned and continuous process improvements.
• Develop effective efficient and replicable processes utilizing industry best practices.
• Ensure compliance with corporate real estate standards procedures and regulatory requirements.
• Provide regular reporting and updates to senior leadership.

Lease Administration & Portfolio Management

• Oversee lease administration platforms (e.g. Virtual Lease) and maintain accuracy for US portfolio data; coordinate with global teams on governance.
• Monitor lease options renewals and all critical lease dates; maintain tracking systems and landlord contact databases.
• Manage all legal notices and documentation from landlords including estoppels certificates of insurance and entity changes.

Site Acquisition & Development

• Lead site acquisition processes including site selection qualification lease negotiation zoning and permitting for clinics and facilities.
• Oversee purchase lease and sale transactions through acquisition closings and lease commencement.
• Establish site acquisition timelines policies and procedures.
• Conduct site analysis and financial forecasting to ensure sites meet expected profitability and quality criteria.
• Obtain necessary permitting/zoning approval from national and local agencies.

Facilities & Construction Management

• Oversee all design construction and vendor coordination activities.
• Support and help establish building and equipment standards and site support services.
• Monitor track and report ongoing costs and space utilization for approved projects.
• Establish furniture procedures/standards and incorporate ADA and EH&S requirements into design and space planning.

Cross-Functional Collaboration

• Work closely with Accounting Legal Construction and Operations teams
• Lead and oversee real estate construction and facilities team members
• Facilitate Real Estate Committee-type approvals for major transactions

Qualifications

• Bachelors or Masters degree (or international equivalent) in Architectural Design Facilities Management Real Estate or related field.
• Minimum 10 years of experience in real estate construction or facilities management with in-depth knowledge of commercial real estate lease practices. Retail healthcare experience preferred.
• Experience with space utilization methodologies and office furniture systems.
• Strong critical thinking analytical and presentation skills.
• Excellent interpersonal and communication skills; ability to work with a wide range of constituencies.
• Ability to manage multiple projects and deadlines in an ambiguous fast-paced environment.
• Proficiency in lease administration platforms and Microsoft Office applications.

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