Study Abroad Coordinator

Type of Appointment: Full-Time Long Term Temporary (Up to an 8 month appointment)

Job Classification: Student Services Professional II

Anticipated Hiring Rate: $5083 per month

Work Hours: Monday - Friday 8am - 5pm unless otherwise notified.

Recruitment Closing Date: October 16 2025

THE DEPARTMENT:

The Global Campus supports Cal Poly Pomonas international initiatives by leading student and faculty mobility including Study Abroad and Exchange programs and the International Student and Scholar services which maintains the universitys SEVIS compliance. The Global Campus advances global citizenship cultural competencies and diversity of the university campus through its programs.

DUTIES AND RESPONSIBILITIES:

• Under the leadership and supervision of Interim Associate Director of International Program Operations interface with faculty staff and management (e.g. Associate Deans Directors etc.) to help explain promote educate and assist with different types of study abroad opportunities processes procedures travel protocols and funding options; develop content for and conducts informational and educational orientations including predeparture and risk management sessions to students; ensure compliance with campus travel policies works with Budget Analyst to negotiate and secure contracts with travel vendors and procurement office; work with overseas partner institutions to ensure proper student enrollment course selection housing and travel documents are in order; work with relevant offices such as Registrar Financial Aid Student Life Career Development to promote and facilitate international education; facilitates course approval process; work with study abroad coordinator lead and Budget Analyst regarding student enrollment tracking student payments vendor accounts and insurance/risk management compliance; correspond daily with students regarding Faculty-Led Programs including application procedures enrollment course selection travel documents and visas.
• Under the leadership and supervision of Interim Associate Director of International Program Operations collaborate with the study abroad coordinator lead to provide study abroad advising and coordination of students for CSU IP exchange and independent programs. Work with Chancellors Office staff to ensure applications and supporting documents are properly submitted; facilitate inbound exchange student application processing and approval class schedules course approval housing options and campus orientation; ensure timely mailing of acceptance documents and DS-2019; inform inbound and outbound students and sending institutions on all CPP policies deadlines and regulations; handle processing of grades and transcripts to sending institutions.
• Responsible for marketing and outreach of all study abroad programs campus-wide. Conducts active outreach to academic colleges and departments to promote existing programs and create new programs. Create newsletters flyers email blasts updates to social media and website. Work with CPGE marketing to design brochures and other materials. Coordinate annual study abroad fair and other study abroad alumni events to support continuous program growth. Conducts bi-weekly study abroad information meetings to students. Conduct program evaluations and utilize data to improve future programs.
• Other duties as assigned.

QUALIFICATIONS:

• Bachelors Degree - Equivalent to graduation from a four-year college or university in one of the behavioral sciences public or business administration or a jobrelated field. Additional specialized experience during which the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a yearforyear basis.
• Driver License Valid and in State Valid CA Drivers license with insurance.
• Possession of these knowledge and abilities is typically demonstrated through the equivalent of two years of professional experience in one of the student services program areas or in a related field; experience should give evidence of competence and indicate the potential for further growth. A masters degree in a jobrelated field may be substituted for one year of the professional experience.
• Knowledge and Abilities: Working knowledge of the practices procedures and activities of the program to which assigned; general knowledge of the methods and problems of organizational and program management. General knowledge of research and interview techniques; and of the principles of individual and group behavior. Ability to interpret and apply program rules and regulations; use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements; obtain factual and interpretative information through interviews; reason logically; collect compile analyze and evaluate data and make verbal or written presentations based on these data; advise students individually and in groups on routine matters where required; recognize multicultural multi-sexed and multiaged value systems and work accordingly; establish and maintain cooperative working relationships with faculty CSU administrators student organizations private and public agencies and others in committee work and student advising and community contacts; and rapidly acquire a general knowledge of the overall operation functions and programs of the campus to which assigned. Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas Services Office.

PREFERRED EXPERIENCE:

• Knowledge of J-1 regulations basics of study abroad and exchange programs advising J-1 students.

Out of State Work

The California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSUs mission is to prepare educated responsible individuals to contribute to Californias schools economy culture and future. As an agency of the State of California the CSUs business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information go to the CSU Out-of-State Employment Policy.

Background Check

Cal Poly Pomona will make a conditional offer of employment to final job candidates pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information and/or it is discovered that the candidate knowingly withheld or falsified determining the suitability of the candidate for the position Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature gravity and recency of the conviction the candidates conduct performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information go to the CSU Background Check Policy.

CSU Classification Salary Range

This position is part of the Academic Professionals of California (APC) bargaining unit 4. The CSU Classification Standards for this position are located on the CSU Classification Standards CSU Salary Schedule is located on the CSU Salary Schedule classification salary range for this position according to the respective skill level is: minimum$5083 and maximum $7228 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.

Employment Eligibility Verification

Cal Poly Pomona hires only individuals lawfully authorized to work in the United compliance with federal law all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information go to the Acceptable I-9 website.

University Driving Requirements

Positions that require driving for university business by using apersonal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Drivers license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points if their license is Class C or 4. Not have more than 5 DMV Points if their license is Class A B or C with endorsements. For more information go to the Authorized University Driver Policy.

Child Abuse/Neglect Reporting Act (CANRA)

The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. See policy at the Child Abuse/Neglect Reporting policy.

Security & Fire Safety

In compliance with state and federal crime awareness and campus security legislation including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act California Education Code section 67380 and the Higher Education Opportunity Act (HEOA) Cal Poly Pomonas Annual Security Report and Annual Fire Safety Report are available for viewing at: and Pay Transparency Nondiscrimination

As a federal contractor Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about discussed or disclosed their own pay or the pay of another employee or applicant. For more information see the Pay Transparency Nondiscrimination Provision poster.

Reasonable Accommodation

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at . For more information go to Employment Notices.

Equal Employment Opportunity

Consistent with California law and federal civil rights laws Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race sex color ethnicity or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964 Title IX of the Education Amendments of 1972 the Americans with Disabilities Act (ADA) Section 504 of the Rehabilitation Act the California Equity in Higher Education Act Californias Proposition 209 (Art. I Section 31 of the California Constitution) other applicable state and federal anti-discrimination laws and CSUs Nondiscrimination Policy. We prohibit discriminatory preferential treatment segregation based on race or any other protected status and all forms of discrimination harassment and retaliation in all university programs policies and practices.

Other Notices

For other important employment notices we invite you to visit Cal Poly Pomonas Employment Notices web page.