Finance Officer (AP)
Finance Officer (AP)
Posted on :
03-10-2025
Employer Active
1 Vacancy
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Job Description
Description
Invoicing (Purchase Plus)
- Checking and receiving of daily PO
- Interface invoices Purchase Plus to People Soft
- Download interface report from PeopleSoft
- Extraction of Outstanding PO report from Purchase Plus. Follow up on partial delivery and overdue PO status
New supplier creation in Purchase Plus and People Soft
- Complete process to create new/informal supplier in Purchase Plus and People Soft
- Add in supplier code in Purchase Plus in order to link the supplier in People Soft for invoice interface purpose
- Supplier Account Management
- Update / Change of supplier details (Local and Overseas) in People Soft
Creation of new item in Buylist (Catalogue & Buylist Management)
- Understanding of P&P policy
- Understanding Requisition via Buylist and via informal supplier
- Obtained approved quotation from HODs before creation of new items in Purchase Plus
Invoice Processing
- Understanding delegation of authority requirement and purpose of processing invoice under Preapproved and Workflow
- Documents required (eg. Service form / Approved quotation / Capex form) for non-food PO
- Follow up and update on maintenance contract status
- Preapproved Workflow Manual Payment Form & GIRO
Weekly Payrun File Checking
- Checking weekly (every Thursday) payrun file and identity errors
- Process on how to get AP Paycycles Team and AP Specialty Team to rectify the error postings
- Recheck for revised payrun file before AP Paycycles Team upload payrun file to bank
- AP month end closing to provide BSC month end journals on accruals
Receiving of non-food items
- Assist to check the item accordingly to purchase order quantity & description.
- AP month end closing
General Cashier
- Witness daily and weekly DIY laundry cash count DIY
- Audits daily collection of the General Cashiers Summary against the bank in slip.
- Schedule periodic spot checks in accordance to CSA requirements i.e. surprise cash count float beverage par stock operating equipment count
Other Duties
- Maintain documents and filing systems for audits of hotel accounts and ensure compliance for contractual agreements and governmental compliance.
People:
- Communicate and coach the Guest Service Leaders / Guest Service Agents / Finance Officer to ensure Finance policies and procedures are adhered to.
- Interact with department and hotel staff in a professional and positive manner to foster good rapport promote team spirit and ensure effective 2 way communication.
- Work better together with the other Finance team member taking over the duties when he/she is not available.
Guest Experience:
- Shares information with others readily to help everyone work together better for the internal and external guests.
- Build and maintain positive relationships with all internal customers and guests in order to exceed their needs.
- Anticipate guests needs handle enquires and solve problems.
Responsible Business:
- Support the hotels corporate responsibility initiatives in the areas of community involvement environment management workplace health & safety and food safety drive action plans as required to achieve hotel corporate responsibility objectives.
- Ensure CSA controls are implemented to achieve minimum 90% in CSA for AP AR and Revenue sections.
- Schedule periodic spot checks in accordance to CSA requirements i.e. surprise cash count float beverage par stock operating equipment count.
Required Experience:
Unclear Seniority
Employment Type
Full Time
Department / Functional Area
Key Skills
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