People and Culture Administrative Assistant (Hybrid- Portland, OROakland or Orange, CA)

Interested in joining a growing company where you will work with talented colleagues enhance a supportive and energetic culture and be part of the climate solution At Energy Solutions we focus on the big impacts. And we believe that market-based programs can be a powerful force to deliver large-scale energy carbon and water-use savings. Since 1995 weve harnessed that power to offer proven performance-based solutions for our utility government and institutional customers.

Energy Solutions is currently seeking a Part-Time Administrative Assistant to join our People and Culture team offering direct support as well as providing administrative and general staff assistance. They must be able to adjust to rapidly changing circumstances and work well under pressure as situations warrant.

This is a hybrid work opportunity with the expectation that the person filling this role will be required to work from one of our offices located in Portland OR Oakland CA or Orange CA at least once a week.

Daily responsibilities include but are not limited to:

• Updating employee policies as needed ensuring accuracy and confidentiality
• Coordinating offboarding tasks for exiting staff and ensuring cross-departmental communication
• Creating new hire orientation schedules coordinating onboarding tasks (using platforms like ) and offering support to new hires and supervisors via email
• Participating in meetings among internal departments to verify consistency and accuracy with employee data
• Providing general administrative support including responding to calls and emails voicemails and Slack messages
• Assisting with audits and reporting such as:
  • Mandatory reports (ACA BLS and other Federal and State-mandated reports)
  • Internal reports for all departments (DEI status changes)
  • Benefits insurance audits information gathering
  • Yearly internal compliance audits (SOC2 NIST and 401(k))

• Supporting special HR projects such as diversity and inclusion programs employee surveys and wellness programs
• Promoting internship opportunities and program events through recruiting platforms social media and other forms of communication
• Managing outreach and communication on behalf of the internship program to proactively build and maintain relationships with a variety of stakeholders
• Assisting with the planning and organization of internship orientations workshops and networking events
• Attend and participate in a variety of events acting as an ambassador for Energy Solutions by promoting recruitment and internship opportunities
• Conducting research projects related to industry trends best practices new technologies and the impacts of AI on our industry
• Supporting internal and external People and Culture initiatives through networking and research
• Performing other miscellaneous administrative duties as needed

Minimum qualifications:

• HS Diploma or GED Required
• A minimum of 2 years of administrative work experience
• General understanding of basic HR functions (Talent Acquisition onboarding offboarding benefits current regulations and laws applicable to payroll and benefits)
• Excellent business writing skills with strong command of spelling punctuation and grammar
• Basic to intermediate skill in MS Office tools including Word Excel and PowerPoint (Skills tests will be required during the interview process)
• Exceptional time management organizational and multi-tasking skills with strong attention to detail and follow up
• Excellent verbal communication skills and capable of delivering effective presentations to a variety of audiences
• Able to work independently and juggle competing priorities with minimal guidance
• Demonstrates initiative flexibility accountability and ownership of assigned tasks
• Ability to maintain confidentiality and handle sensitive information professionally
• Exercise a high degree of diplomacy and tact; excellent customer service and interpersonal communication skills; cultural sensitivity and demonstrated ability to work with diverse groups
• A delightful personality and sense of humor
• Must be able to commute and work from one of our offices located in Portland OR Oakland CA Orange CA at least once/week.

Preferred qualifications:

• A Bachelors degree in Human Resources Business Administration or related field preferred
• Human Resources experience
• Payroll certification a plus
• SHRM-CP or PHR certification

Compensation to commensurate with experience with the pay band of $25 - $30/Hourly

Compensation is commensurate with experience and includes a generous retirement package. Energy Solutions provides an excellent benefits package including medical dental and vision insurance other pre-tax contribution plans and an Employee Stock Ownership Plan (ESOP).

AI Use

At Energy Solutions we believe in the importance of authentic interactions and equitable opportunities. We base our candidate selection on ones own skills knowledge and experience. To ensure the integrity and fairness of our interview process the use of artificial intelligence (AI) tools (including Generative AI) or other means to generate or assist with responses during interviews is strictly prohibited. This practice supports our commitment to create a transparent and equitable space where skills knowledge and experience skills can truly shine.

Equal Opportunity Employer

Energy Solutions is an affirmative action-equal opportunity employer and prohibits discrimination and harassment of any type. We afford equal employment opportunities to employees and applicants without regard to race color religion sex sexual orientation gender identity or expression pregnancy age national origin disability status genetic information protected veteran status or any other characteristics protected by law. Energy Solutions conforms to the spirit as well as to the letter of all applicable laws and regulations.

Office Locations and a Remote Workforce

Energy Solutions operates as a predominantly remote workforce with offices insix different locations. Employees who reside within 40 miles of an office (except New York) will be assigned to that location though in-office attendance requirements may vary by team. At this time we are not accepting applications from candidates residing in the following states: Delaware Kentucky Mississippi Montana Nebraska North Dakota and Wyoming.

Background Check Information

Information will be requested to perform the compulsory background check. A drug screen and authorization to work in the U.S. indefinitely are preconditions of employment. Energy Solutions is an equal opportunity employer.

Reasonable Accommodations

Energy Solutions is committed to providing access and reasonable accommodation for individuals with disabilities. If you require accommodations in completing this application interviewing and/or completing any pre-employment testing or otherwise participating in the employee selection process please email .

Privacy Notice for Job Applicants