Administrative Associate for Department of Computational, Engineering, & Mathematical Sciences

Agency

Department

The Administrative Associate provides advanced administrative support for the Department of Computational Engineering & Mathematical Sciences. The role involves managing departmental communications and calendars coordinating faculty and student-related processes and handling key administrative financial and logistical tasks.

Responsibilities:

Communication & Coordination:

• Serve as a primary point of contact for the department manage correspondence for the department chair and faculty and coordinate faculty and student meetings.

Personnel & Hiring:

• Support faculty and staff hiring including posting jobs managing applications scheduling interviews and assisting with onboarding processes.

• Track and process approvals for new hires reappointments and terminations.

Office & Records Management:

• Maintain confidential personnel files departmental records and office assets.

• Handle daily office duties and serve as a liaison between students faculty and administrators.

Financial & Logistical Support:

• Process travel requests and expense reports manage procurement card reconciliation and handle supply ordering.

• Coordinate meetings events and special projects.

May require work beyond normal office hours and/or work on weekends. This position may supervise student workers.

This is not a remote position. The selected candidate will be required to work on campus. All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal background check.

Required Education and Experience:

• High school diploma or higher in related field.

• Five years (5) of related experience.

Knowledge Skills and Abilities:

• Proficiency in Microsoft Office Suite (Word Excel etc.).

• Excellent written and verbal communication organizational and interpersonal skills.

• Ability to handle confidential information and work independently.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.