C004382 Budget Management Assistant (NS) MON 13 Oct
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Job Location:
Braine-l'Alleud - Belgium
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Deadline Date: Monday 13 October 2025
Requirement: Budget Management Assistant
Location: Braine-lAlleud BE
Full Time On-Site: Yes
Time On-Site: 100%
Total Scope of the request (hours): 350
Required Start Date: 17 November 2025
End Contract Date: 31 December 2025
Required Security Clearance: NATO SECRET
Duties & Role:
Under the supervision of the Head of Budget Management the Budget Management Assistant will be responsible for the following tasks:
Financial Oversight
- Assist in managing all financial and budgetary aspects within the NIMSC Business Area;
- Ensure accurate allocation and tracking of funds for NIMSC Portfolio (e.g. Programs Portfolios Projects Services based on funding sources);
- Support with the preparation of detailed NIMSC Financial Reports aiding in the analysis of NIMSC financial data;
- Track regularly pending Purchase Requests and Purchase Orders and coordinate actions with all involved stakeholders (Requestors Acquisition Warehouse Finance Accounts Payables etc.);
- Coordinate internal and external audit related task requirements and reports;
- Prepare ad-hoc reports related to budgetary and financial aspects including Key Performance Indicators and statistics;
- Monitor and report to HBMO on all matters related NIMSC frozen funds;
- Support in the assessment of Quarterly Performance Reviews.
Financial Planning
- Contribute to the development of NIMSC Budgetary Forecast Business Execution Plans and Acquisition Procurement Plans;
- Assist the HBMO in the preparation of the Medium- Term Financial Plan;
- Contribute to the management of NIMSC Operating Budgets (e.g. Workforce Travel Other);
Information and Knowledge Management:
- Prepare correspondence documents and reports on matters pertaining to the NIMSC budget and the financial management;
- Update regularly the Budget Management SharePoint Webpage with relevant information;
- Support all the newcomers with information relevant to Finance and Budget management.
Meeting Preparation:
- Contribute to the preparation NIMSC Management Artefacts for Agency stakeholder financial meetings briefings and reports;
- Support with PowerPoint Presentations directed to both internal and external stakeholders on different financial and budgetary briefings.
Flexible Responsibilities:
- Undertake other relevant duties as assigned contributing to the overall efficiency of financial operations;
- Deputize for higher grade staff if required.
Requirements
Skill Knowledge & Experience:
- The candidate must have a currently active NATO SECRET security clearance
- Bachelor of Science (BSc) degree at a nationally recognised/certified University in a related subject (such as Accounting Finance or Business Management) and 5 years post related experience
- Or exceptionally the lack of a university/college degree may be compensated by the demonstration of a candidates particular abilities or experience that is/are of interest to NCI Agency that is at least 15 years extensive and progressive expertise in duties related to the function of the post
- Experience in different aspects of financial planning and/or budgeting
- Extensive experience in the use of Microsoft Excel Word and PowerPoint;
- Experience in liaising with internal and external senior managers and ability to build relationships across business;
- Good understanding of ERP information systems
- Experience working in a customer funding environment;
- Proven analytic skills and problem solving creativity on a variety of subjects of a dissimilar nature;
- Proven ability to communicate effectively orally and in writing;
- Proven ability to work under pressure in a complex environment;
- Ability to work collaboratively in a team.
Desirable Experience and Education:
- Proven experience in the use of an ERP systems;
- Regular use of Oracle Financial Tools;
- Applying IPSAS IFRS and/or IAS.
Key Skills
- Accounting Software
- Time Management
- Accounts Administration
- Accounts Receivable
- Accounts Reconciliation
- Administrative Skill
- Leadership skills
- Accounting & Finance
- Accounts Management
- Communication
- Analysis Skills
- Relationship Management
- Team Player Spirit
- Budgeting Skills
- Accounts Payable
About Company
WELCOME TO EXCEL PLACEMENT SERVICESExcel Placement Services was established with an intent and purpose to cater to the growing Market for Overseas Careers. It is a professional managed Organization with a long term vision.
