Office Specialist
Office Specialist
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$ 3429 - 4622
1 Vacancy
Job Description
Initial Posting Date:
09/30/2025Application Deadline:
10/14/2025Agency:
Department of TransportationSalary Range:
$3429 - $4622Position Type:
EmployeePosition Title:
Office SpecialistJob Description:
Office Specialist 2 Office Specialist
Oregon Department of Transportation
Delivery & Operations Division Region 3
Maintenance Crew
Coos Bay
This position is open for recruitment and fully funded following the 2025 Special Legislative Session.
The role:
Apply today to be an office specialist in Coos Bay! You will provide clerical and administrative support to the Coos and Bridge maintenance staff prioritize work and prepare reports. Dont miss out on this opportunity to bring your multitasking and communication skills to ODOT! Apply today!
We provide a safe and reliable multimodal transportation system that connects people and helps Oregons communities and economy thrive. We encourage people from all backgrounds and abilities to apply for our positions.
Before applying visit our applicant information website to learn more about our process. If you are a current State of Oregon employee you must apply through your employee Workday profile.
A day in the life:
Manage and coordinate the flow of work in and out of the office and establish priorities
Operate a computer system to transmit and receive messages files and reports.
Organize accounts payable process invoices in the accounting system (TEAMS) and input data into the purchasing system (OregonBuys).
Review employees payroll entries for accuracy and update work schedules.
Provide confidential support to maintenance managers and other staff.
Make travel arrangements schedule meetings and book conference rooms.
Open scan read and distribute mail and maintain files.
Greet the public respond to and transfer phone calls and direct visitors to the correct person or department.
Coordinate prepare and process Adopt-A-Highway permits.
Hybrid remote work options available with 2 days remote per week!
Work is performed in a fast-paced office environment with frequent interruptions and changing priorities and may require occasional travel.
To request a copy of the position description which includes all duties and working conditions please email .
Whats in it for you:
Work/life balance 11 paid holidays a year flexible work schedules paid leave and so much more. Learn more about working at the Oregon Department of Transportation and the benefits we offer.
Comprehensive and equitable base salary offer within the listed range. Through an equal pay assessment we will determine the salary offer using the information you provide in your submitted application materials. Please ensure your application materials are detailed accurate and reflect your skills experience (paid and unpaid) and education as they relate to the position when applying.
The salary range listed is the non-PERS monthly salary range. If you are already a participating PERS member or once you become PERS eligible the salary range will increase by 6.95%.
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Minimum qualifications:
Two years of general clerical experience that includes keyboarding word processing or other experience generating documents;
OR
An associate degree in any field;
OR
An equivalent combination of education and experience.
Special qualifications:
Driving is an essential function of this position. You must have a valid US driver license and an acceptable driving record. We will conduct pre-employment driving records checks on our final candidate(s). Your license does not have to be issued in Oregon to be considered.
What wed like to see:
If you have these attributes let us know in your application materials! Its how we will choose whom to move forward! You do not need to have all these qualities to be eligible for this position. We may also use transferable skills experience and education to help us decide who will move forward.
A proven track record of multitasking independently managing time and prioritizing tasks with attention to detail.
Demonstrated experience establishing and maintaining working relationships with people of various backgrounds and abilities.
Customer Service oriented with problem solving and conflict resolution skills.
Proficiency with office software applications shared platforms virtual meeting apps and presentation software (e.g. Microsoft Office products Smartsheet Adobe Zoom Microsoft Teams etc.)
Strong communication skills both verbal and written.
How to apply:
Complete the following required steps:
Fill out the application or attach a resume. Please contact the recruiter under the Need help section if you have any questions about how to fill out the experience fields or to attach a document. Your submitted experience fields or attached resume must include dates (MM/YYYY) for each employer.
Attach a cover letter. Your cover letter should clearly demonstrate how your experience and training relates to the qualities that you have under the what wed like to see section above.
Your cover letter must be limited to no more than two (2) pages.
Please address your cover letter to Randy Randolph Transportation Operations and Maintenance Manager.
Generic cover letters that do not address the qualities that you have under the what wed like to see section may receive lower scores than those that addressed the desired qualities.
You must upload your cover letter in the Resume/Cover Letter section of the application.
Complete questionnaire. Answer the checkbox-style questions before submitting your application.
After you submit your application please respond to the public records request authorization and gender identity questionnaire. This screen will come after you submit and will complete the process. If you are a current State of Oregon employee the tasks will come to your Workday inbox.
If you are a veteran you may receive preference. The task to upload your documents will be available after you submit your application. For privacy reasons please do not attach your military service document(s) to your application or combine it with any other required document attachments.
Need help
For questions call or email .
Additional information:
We do not offer visa sponsorship. If you are hired you will be required to fill out the US Department of Homeland Securitys I-9 form confirming you are able to work in the US. We are not an E-Verify participating employer and we are unable to proceed if E-Verify participation is required e.g. STEM Optional Practical Training (OPT) Extension.
The State of Oregon does not request or require your age date of birth attendance or graduation dates from an education institution during the application process.
We may use this recruitment to fill multiple or future vacancies.
We will conduct name-based criminal background checks on final candidates including current ODOT employees. All applicants may be subject to additional pre-employment check(s) such as driver license LEDS (Law Enforcement Data System) and/or education verification as required for the position.
You will be represented by the Service Employees International Union (SEIU).
ODOT is an Equal Employment Opportunity and Affirmative Action Employer. We do not discriminate on the basis of race religion color sex age national origin disability sexual orientation or any other class protected by state or federal laws in admission or access to our programs services activities hiring and employment practices. Applicants with a disability may request a reasonable accommodation during the application process. For questions concerns or complaints regarding EEO/AA/ADA contact 1- (1-877-EEO-ODOT). This information can be made available in an alternative format by contacting ODOT Recruitment at . Oregon Relay Service can be reached by calling 7-1-1.
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Receptionist Office Work
Required Experience:
IC
Employment Type
Full-Time
