Records Officer
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Job Location:
Quezon City - Philippines
Monthly Salary:
Not Disclosed
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Want to help make adifference
CIIT seeks to revolutionize Philippine education by putting industry-based student-centered learning affordable in the same sentence. We are looking for awesome people with a passion for sharing knowledge and empowering others to turn their own passions into a career. It also means working with others who have similar goals a team with a shared desire to innovate in the education space and non-traditional management that is committed to pushing boundaries in order to close the skill gap between education and industry. Help us in building the future of Philippine Education.
Instructions for Applying
- Prepare your resume in .doc or .pdf format
- Prepare your letter of application/cover letter
- Click on theApply for this Jobbutton
- Fill up the form with relevant personal details
- Upload your resume/curriculum vitae and cover letter in the corresponding field
- Answer the qualifying questions completely
- Hit theSubmit Applicationbutton
Note: Incomplete requirements will not be processed. Once every task has been completed please wait for approximately 2-3 working days to receive an update on your application.
Qualifications:
- Bachelors degree in Education Business Administration Management or a related field; postgraduate studies or relevant certifications are an advantage.
- Proven experience in registrar operations student records management or academic administration preferably in a higher education institution.
- Strong knowledge of CHED regulations academic policies and government compliance requirements.
- Proficiency in registrar systems student information systems (SIS) and related digital platforms; ability to troubleshoot and support process automation.
- Excellent organizational skills with a strong attention to detail and commitment to accuracy and confidentiality in handling student records.
- Strong communication and interpersonal skills with the ability to provide excellent customer service to students faculty and external stakeholders.
- Analytical and data management skills with experience generating reports for decision-making.
- Ability to manage multiple priorities meet deadlines and adapt to changing academic and regulatory requirements.
- Commitment to upholding institutional integrity student-centered service and compliance with higher education standards.
Responsibilities:
Student Records Management
- Maintain and update student records with accuracy confidentiality and compliance with institutional and CHED policies.
- Oversee the proper recording of student status changes including completions withdrawals program shifts and grade adjustments.
- Ensure timely updates in the registrar system to support academic integrity and student progress.
- Validate and process enrollment requirements for new transferee and returning students with 100% accuracy.
- Respond to inquiries from students faculty and external stakeholders with accuracy timeliness and excellent customer service.
Certified Document Processing
- Process and issue certified true copies transfer credentials certifications and other official documents within standard turnaround times.
- Maintain and optimize registrar systems to ensure smooth operations and process efficiency while ensuringdata integrity security and accessibility across all systems
- Generate accurate and timely reports (e.g. enrollment statistics deans list conditional status) to support academic and institutional decision-making.
Academic Advising (Registrar Scope)
- Provide students with accurate guidance on residency rules maximum residency limits curriculum flowcharts and registrar-related academic policies.
- Support students in understanding academic requirements to promote timely program completion.
Scholarship and Government Liaison
- Manage CHED scholarship application validation and submission requirements.
- Promote scholarship opportunities to qualified students to support access and retention.
- Submit required government reports and documentation (SO numbers CAV curriculum updates calendars) on time and in full compliance with CHED and other regulatory bodies.
Required Experience:
Senior IC
Key Skills
- General Counsel
- Information Management
- Adobe Acrobat
- HIPAA
- Information Governance
- Records Management
- Sharepoint
- Filing
- Knowledge Management
- Medical Records
- iManage
- Taxonomy
About Company
GTIS, a Christian International school, welcomes applications from outstanding candidates that are aligned to the Mission, Vision and Values of our school for posted vacancies. Address : 1 Bagtas Road, Brgy Bagtas Tanza Cavite Philippines Email : [email protected]
