Event Planning Assistant

Introduction
Are you passionate about local food systems sustainable agriculture community building and event planning
Are you interested in creating impactful events that bring together Utahs agricultural producers food and ag organizations small businesses and community members
Looking for hybrid part time work with flexible hours and getting to travel around Utah
Read on!

Overview
This position supports event planning for Utahs Transition to Organic Partnership Program (TOPP) within USU Extension. TOPP works to expand and connect organic producers in Utah by building community and offering technical assistance through field days farm tours workshops and webinars.
The Event Planning Assistant will work with the Organic Outreach Coordinator to plan coordinate and deliver up to 20 events and webinars before the program concludes in September 2026.
Were looking for someone organized detail-oriented adaptable and familiar with event planning community building local food systems and sustainable agriculture. This hybrid role includes remote planning occasional in-person meetings and travel for events. Flexibility to work some evenings weekends and occasional overnight trips (12 per month) is required. Workload will vary with heavier hours during events and lighter weeks in between scheduled well in advance.
Ideal candidate would live in the Salt Lake City area or be willing to commute regularly and be able to start in October 2025.

Meet with and report to the Organic Outreach Coordinator weekly
Assist with planning coordinating and executing events from start to finish
Manage event timelines checklists and task tracking
Support in event location planning including communication with venues catering and equipment rentals
Create and monitor registration and manage attendee communication
Help prepare event materials such as signage name tags and agendas
Assist with event marketing and outreach including copywriting and promotional materials
Attend all events and provide on-site support during events (registration set-up tear-down attendee assistance)
Provide webinar support for online events
Track expenses and supply needs
Maintain accurate records hourly tracking and travel expenses

Prior event planning or administrative experience preferred
Familiarity with local food systems and sustainable agricultural production is preferred
Strong organizational and multitasking skills
Excellent written and verbal communication
Good at creative problem solving in fast paced environments
Proficiency with Microsoft Office (Word Excel PowerPoint) and comfort in learning new tools
Flexibility to work occasional evenings weekends and overnight travel for events
This position requires the employee to provide their own computer and reliable internet connection to complete remote work responsibilities
Must have access to reliable transportation to attend events across the state of Utah

Along with the online application please attach:

1. Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under Resume/CV

2. Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Work Environment
This position is primarily remote work but periodic in-person meetings and regular travel and event attendance required
Work may occasionally take place at event sites farms or partner locations.
The role requires flexibility to adjust to varying schedules including some evenings weekends and overnight travel during events.

Physical Demands
Ability to sit or stand for extended periods.
Ability to lift carry and move materials or equipment as needed for events.
Regular use of a computer and other standard office equipment.
Ability to travel in car for extended periods

Mental Demand
Ability to manage multiple projects and shifting priorities in a fast-paced environment.
Strong attention to detail and organizational skills.
Ability to self motivate and stay on task
Effective communication and collaboration with diverse groups of people.

Founded in 1888 Utah State University is Utahs premier land-grant public service university. As an R1 research institution Utah State is dedicated to advancing knowledge and serving the public good through innovative research and scholarly activities that are grounded in reciprocal engagement with local regional and global communities. USU prepares students to be active civically engaged leaders who are prepared to address critical societal challenges. Dedicated to providing a high-quality and affordable education USU remains a leader in research discovery and public impact.

USU enrolls 28900 students both online and in person atlocations throughout the state. Utah States 30 locations include a main campus in Logan Utah residential campuses in Price and Blanding and six additional statewide campuses along with education centers serving every county. USU Online educates students from all 50 states and 55 countries. For over 25 years USU Extension has served and engaged Utahns in all of Utahs counties.

Competing at the NCAA Division I level USU is a proud member of the Mountain West Conference and will join the Pac-12 Conference beginning in the 2026-2027 season. The Aggies long-standing tradition of athletic and academic excellence is exemplified by conference championships in multiple sports reflecting USUs commitment to perseverance and achievement.

Utah State is dedicated to fostering a community where all individuals feel respected valued and supported. We seek to recruit hire and retain people from all walks of life who willchampion excellence in education research discovery outreach and believe that promoting a strong sense of community and belonging empowers and engages all members of USU to thrive and be recognized our commitment to employees when they namedUtah State the best employer in Utahin 2023.Learn moreabout USU.

The university provides aDual Career Assistance Programto support careers for partners who are also seeking is committed to providing access and a reasonable accommodation for individuals with disabilities. To request a reasonable accommodation for a disability contact the universitys ADA Coordinator in the Office of Human Resources at or.

*updated 09/2025

In its programs and activities including in admissions and employment Utah State University does not discriminate or tolerate discrimination including harassment based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy Title IX or any other federal state or local law.

Utah State University is an equal opportunity employer and does not discriminate or tolerate discrimination including harassment in employment including in hiring promotion transfer or termination based on race color religion sex national origin age genetic information sexual orientation gender identity disability status as a protected veteran or any other status protected by University policy or any other federal state or local law.

Utah State University does not discriminate in its housing offerings and will treat all persons fairly and equally without regard to race color religion sex familial status disability national origin source of income sexual orientation or gender identity. Additionally the University endeavors to provide reasonable accommodations when necessary and to ensure equal access to qualified persons with disabilities.

In all circumstances Utah State University follows state and federal laws related to sex-segregated spaces.

The following individuals have been designated to handle inquiries regarding the application of Title IX and its implementing regulations and/or USUs non-discrimination policies:

For further information regarding non-discrimination please visit or contact:

U.S. Department of Education

Denver Regional Office

U.S. Department of Education

Office of Assistant Secretary for Civil Rights

*updated 10/2025